Published date: 12 April 2024
Last edited date: 14 May 2024
This notice was replaced on 16 December 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 16 December 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Architectural, construction, engineering and inspection services - 71000000
Location of contract
GU51 4BY
Value of contract
£0
Procurement reference
HarR01
Published date
12 April 2024
Closing date
17 May 2024
Closing time
5pm
Contract start date
10 June 2024
Contract end date
10 June 2025
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
SUMMARY
Fleet Town Council wishes to embark on a major refurbishment and re-modelling project to revitalise The Harlington performance and community building located in the centre of Fleet town, and to secure its long-term future as an important cultural, entertainment and leisure facility.
The Town Council is seeking to appoint exceptional architects to work collaboratively with the Town Council, to progress the optimum design solution to reconfigure The Harlington in ways to help the Town Council achieve its vision and ensure the building's long term sustainability.
Fleet Town Council is seeking a strong design partner who can translate the Council's aspirations into a design that offers value for money within the overall project budget and is able to deliver against the requirements outlined.
HOW TO APPLY
Due to financial thresholds and the predicted value of the contract, Fleet Town Council is required to undertake a pre-qualification for selection of potential tenderers. However, as the Tender is an open procedure, the Standard Selection Questionnaire is presented along with the Tender Document.
A Standard Selection Questionnaire is included as one of the supporting documents and must be completed and submitted with your bid. The criteria for marking the Questionnaire will be Pass or Fail. Tenders from contractors that fail the Standard Selection process will not be evaluated.
The top three Tenders, evaluated against the attached Tender Evaluation Sheet, will be called for an interview at a date and time to be agreed.
The Tender Period will close at 5pm on Friday 17th May 2024. Late submissions will not be considered.
One signed hard copy of the Tender Submission and Standard Selection Questionnaire will be submitted together with an electronic copy of the documents on a memory stick.
SUBMISSION REQUIREMENTS
Tenderers are required to provide a fee proposal together with:
•Three examples of recent relevant experience in refurbishment works for theatres/performing arts buildings and community buildings. (Please complete in Section 6 of the Standard Selection Questionnaire)
•Relevant reference contact details from three previous projects. (Please complete in Section 6 of the Standard Selection Questionnaire)
•Relevant experience in supporting and preparing material for public consultation exercises and exhibitions.
•Details of the proposed team and organisation structure with supporting CVs.
•A list and particulars of proposed sub-consultants.
•Methodology and approach to the brief including a programme of work and a schedule of proposed manpower allocation for Phase 1 of the Project.
•A response to the brief highlighting opportunities and risks.
•A lump-sum fee including expenses for Phase 1 of the project.
•The percentage fees (as a proportion of the final tender sum for implementation of the refurbishment works) to be applied to each of the disciplines for the delivery of Stages 2-6 of the RIBA Plan of Work 2020.
More information
Attachments
-
- Harlington Refurbishment Tender Architect Brief.pdf
- Bidding documents
- Tender Brief
-
- Harlington Development Executive Cost Summary Template.xlsx
- Bid submission documents
- Harlington Development Cost Summary Template
-
- Pre-Qualification Standard Selection Questionaire.docx
- Bid submission documents
- Pre-qualification Standard Selection Questionnaire
-
- 1 - Harlington Location Plan.pdf
- Bidding documents
- Supporting Documents - Harlington Location Plan
-
- 2 - Harlington Floor Plans.pdf
- Bidding documents
- Supporting Documents - Floor Plans
-
- 3 - Feasibility Study.pdf
- Feasibility study
- Supporting Documents - Feasibility Study, 2016
-
- 4 - Repair Refurbish Replace Consultation Document.pdf
- Bidding documents
- Supporting Documents - Repair Refurbish Replace Consultation Document, 2017
-
- 5 - Condition Survey - full file.pdf
- Bidding documents
- Supporting Documents - Condition Survey, 2020
-
- 6 - Auditorium Ceiling Inspection Report.pdf
- Bidding documents
- Supporting Documents - Harlington Auditorium Ceiling Inspection, 2020
-
- 7 - Initial Heat Provision Options.pdf
- Bidding documents
- Supporting Documents - Initial Heat Provision Options
-
- 8 - Harlington Asbestos Report.pdf
- Bidding documents
- Supporting Documents - Asbestos Register
-
- Harlington Development Tender Assessment Criteria - updated version.xlsx
- Evaluation criteria
- Harlington Development Tender Evaluation Criteria - UPDATED DOCUMENT (23.04.24)
-
- Harlington Clarification Questions and Answers 14.05.24.pdf
- Clarifications to bidders questions
- Updated Clarifications to Bidders Questions 14/05/24
Additional text
-
Also posted on Find a Tender - Notice reference: 2024/S 000-012062
About the buyer
Contact name
Rochelle Halliday
Address
236 Fleet Road
FLEET
GU51 4BY
England
Telephone
01252 625246
executive.officer@fleet-tc.gov.uk
Website
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