Published date: 10 June 2024

Last edited date: 25 June 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 July 2024, 12pm

Contract summary

Industry

  • Fire-alarm systems - 31625200

Location of contract

GU24 0NF

Value of contract

£30,000 to £40,000

Procurement reference

EMS/FIRE/2024

Published date

10 June 2024

Closing date

3 July 2024

Closing time

12pm

Contract start date

1 August 2024

Contract end date

31 July 2027

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The contract is for a single supplier to provide maintenance for the Fire Alarms and associated Systems at The Pirbright Institute.

Work Package 1 - Fire Alarm and Associated System Maintenance
The contractor will be responsible for ensuring the equipment listed within the Schedule of Buildings of the ITT package is tested and maintained to the current British Standards, in a safe and effective manner with minimum disruption.

You will be expected to carry out the service visits on each building system, as specified in the Schedule of Buildings each year, invoicing after each visit with a signed copy of the service report, clearly identifying each piece of equipment that has been tested during the service visit (asset location plans or schematics and or Check Lists will be provided and must be annotated, dated and signed, to clearly identify the equipment that has been tested during the service visit(s)).

An annual certificate must be provided to show compliance with the current British Standards each year.

The contractor will also provide the necessary tools and labour required to access the site fire alarm detection equipment.

The contractor will be expected to advise on the condition of the equipment and provide details of any remedial works for each building, with a breakdown of the associated cost within two weeks of the service visit. Critical remedial works should be advised to TPI on the same day.

The contractor will also be expected to update (annotate) 'Fire Plans' when changes occur or errors are found on the existing plans.

Work Package 2 - Emergency Call Out Service
The supplier of works package 1 must also provide a 24 hour emergency call out Helpdesk Service.

Engineer to attend site within 4 hours of an emergency call being placed..

All specification requirements that are associated with work package 1 also apply this work package.

Work Package 3 - Additional Works Costs
The supplier of works packages 1 & 2 must also provide hourly/day rate costs for delivering additional works over and above the maintenance contract works for each year of the contract. Rates for normal / out of hours and Mon - Fri / Sat - Sun should be provided as per the price schedules included in Appendix C of the ITT Package.

All specification requirements that are associated with work package 1 also apply to this work package.

More information

Attachments

About the buyer

Address

Pirbright
WOKING
GU240NF
England

Email

Procurement.Department@pirbright.ac.uk