Published date: 4 April 2023

Last edited date: 5 April 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 2 May 2023, 12am

Contract summary

Industry

  • Recreational, cultural and sporting services - 92000000

Location of contract

TQ13 9AL

Value of contract

£210,000

Procurement reference

Bovey Tracey Town Council

Published date

4 April 2023

Closing date

2 May 2023

Closing time

12am

Contract start date

11 September 2023

Contract end date

28 March 2024

Contract type

Works

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Instructions to tenderers
Bovey Tracey Town Council wishes to receive tenders from suitably qualified suppliers for a design and build refurbishment of Mill Marsh Play area in Bovey Tracey Devon. Interested parties should note that this is a fixed price fixed term contract to be executed in accordance with the attached specifications and documentation.
Those wishing to be considered for this work must first complete the Pre-qualification Questionnaire (PQQ). The Council will then select the longlist of parties it wishes to invite for tender based on the results of the PQQ. (Those who have previously completed and submitted an Expression of Interest form will be invited to complete a PQQ through direct contact from the Council, or may do so via this notice)

On being invited to tender, suppliers should present their initial proposals, within the cost allowance of £210,000, to the Council. The Council will then assess these proposals, employing the process and criteria published with this notice. This will be followed by a period of clarification and feedback. A shortlist will then be selected. This will include those tenderers who have demonstrated that they understand and can deliver the Council's requirements. The Council will then invite those shortlisted tenderers to submit their final proposals. The final selection will be made from these submissions.

The following dates are currently planned for this process;
Deadline for return of pre-qualification documents 02/05/23
Financial evaluation of pre-qualification documents 02 -09/05/23
Technical evaluation of pre-qualification documents 02 -09/05/23
References taken up on prospective tenderers 02 -09/05/23
Selection of long list of tenderers for next stage 09/05/23
Invitations to tender (ITT)sent out to longlist companies 09/05/23
Tenderers to visit site 15-19/05/23
Visits to inspect tenderers work on other contracts 15-19/05/23
Deadline for return of ITT proposals 12/06/23
Evaluation of ITT proposals (including identifying areas for clarification) 13-16/06/23
Clarification period, meeting(s) with each bidder 19-22/06/23
Modification of Tender documents (if required) and selection of shortlist 23/06/23
Issue Final Tender documents to shortlisted companies 26/06/23
Deadline for return of final tenders 07/07/23
Evaluation of Final Tenders (including clarification) and selection of successful tenderer, 07 -10/07/23
Tenderers notified of outcome - letter of intent 10/07/23
Due diligence undertaken on successful tenderer 10/07/23 - 01/08/23
Contract award 01/08/23
Contract start date 11/09/23

This process is designed to be fair and transparent and to ensure that the Council is able to deliver against its own requirements as influenced by the key stakeholders. If any potential tenderer wishes to comment on the process, insofar as it may affect fair and equable treatment, they should inform the Council of their intention to do so within one week of the posting of this notice.

More information

Previous notice about this procurement

Play Area Redevelopment. Early Engagement Opportunity

  • Early engagement
  • Published 22 February 2023

Attachments

About the buyer

Contact name

Helen Tate

Address

Riverside Community Centre
Station Road
Bovey Tracey
TQ13 9AW
England

Telephone

07946 059637

Email

helen.tate@boveytracey.gov.uk