Published date: 8 November 2024

Last edited date: 21 November 2024

This notice was replaced on 20 February 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 20 February 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Construction project management services - 71541000

  • Project management consultancy services - 72224000

Location of contract

GU24 0NF

Value of contract

£90,000 to £100,000

Procurement reference

Brooksby/PM/2024

Published date

8 November 2024

Closing date

3 December 2024

Closing time

12pm

Contract start date

8 January 2025

Contract end date

31 December 2025

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The contract is for a single supplier to provide Project Management in relation to the Project Management Brooksby Building BACS additional works Project at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.

The Brooksby Building at The Pirbright Institute (Pirbright) will be a high containment large animal facility for work on high consequence pathogens such as foot-and-mouth diseases virus (FMDV), when fully operational in 2026.

As part of the post-construction 'Day 2' works there is a requirement to carry out additional works to the Building Automation and Control System (BACS) within the Brooksby Building to ensure it is fully aligned with the primary system used across the rest of the Pirbright site.

The following packages of work have been funded and will be procured by Pirbright, with technical support from the Project Manager, and will require on-site project management to ensure all interdependencies, risks and issues are managed appropriately for the duration of the project:

• Recategorisation of BACS alarms to align with Pirbright site standard and integration to Pirbright Alarm Management System (AMS) of all BACS alarms within Brooksby (Work Package 1)
• Provision, installation, testing and commissioning of an additional 140 no. (approx.) BACS Input/Output Alarm Points (Work Package 2)

The Scope of Services for this contract is as follows:

- Full Project Management to include:
- Management of programme for packages of work listed above
- Management of sub-contractors, these will be appointed directly by The Pirbright Institute
- Management of interdependencies
- Principal point of contact for the project, liaising with internal and external stakeholders as required
- Reporting: Production of Project Highlight Report on a monthly basis, on Pirbright template document
- Responsible for ensuring project benefits are realised
- Management of project budget
- Responsible for monthly cashflow forecast reporting
- Proactive management of project risks and issues, owner of Project Risk Register and Issues Register
- Regular site attendance to ensure project is progressing as per programme
- Quality Assurance
- Site attendance at monthly Project Board meetings
- Handover of all documentation in line with Pirbright Project Information File (PIF) structure. A Sample PIF is attached in Appendix E1B.

More information

Attachments

About the buyer

Address

Pirbright
WOKING
GU240NF
England

Email

Procurement.Department@pirbright.ac.uk