Published date: 14 October 2021

Awarded contract - This means that the contract has been awarded to a supplier.

Closing: 18 May 2021, 12pm

Contract summary


  • Office machinery, equipment and supplies except computers, printers and furniture - 30100000

  • Printers and plotters - 30232100

  • Colour graphics printers - 30232130

    • Software package and information systems - 48000000

    • Maintenance and repair of office machinery - 50310000

    • Document management software development services - 72212311

    • Print utility software development services - 72212772

    • System, storage and content management software development services - 72212780

    • Systems and technical consultancy services - 72220000

    • Document management services - 72512000

    • Auditing services - 79212000

    • Survey services - 79311000

    • Business and management consultancy services - 79410000

    • Reprographic services - 79520000

    • Printing and related services - 79800000

    • Archiving services - 79995100

Location of contract

United Kingdom

Value of contract


Procurement reference

RM6174 .

Published date

14 October 2021

Closing date

18 May 2021

Closing time


Contract start date

13 September 2021

Contract end date

12 September 2025

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



Crown Commercial Service (CCS) as the Authority is in partnership YPO and ESPO has put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.

The framework includes: Hardware Devices and Consumable Products, Software Products, Document Workflow, Central Print Room and Reprographics, Cloud Based Hosting, Financing options, Operational and Deployment Services and Managed Service provision.

The full Specification for each lot is detailed in Annexes A-D. Suppliers have been required to provide all of the mandatory services stated within the lot they are bidding for. Bidders have been required to sign Attachment 11 - non-disclosure agreement before being able to view the full document suite.

More information

Previous notice about this procurement

Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision

  • Opportunity
  • Published 20 April 2021, last edited 29 April 2021



Award information

Awarded date

13 September 2021

Contract start date

13 September 2021

Contract end date

12 September 2025

Total value of contract


This contract was awarded to 1 supplier.

A list of successful suppliers can be found in the attachments a


A list of successful suppliers can be found in the attachments area


No reference - other

Supplier is SME?


Supplier is VCSE?


About the buyer

Contact name

The Minister for the Cabinet Office acting through Crown Commercial Service


9th Floor, The Capital, Old Hall Street
L3 9PP


+44 3450103503