Published date: 15 December 2023

This notice was replaced on 16 July 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 2 September 2024)

Closed early engagement


Contract summary

Industry

  • Hire of buses and coaches with driver - 60172000

Location of contract

LS18 5HD

Procurement reference

TRA007LTU

Published date

15 December 2023

Closing date

19 January 2024

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Background:

The university currently operates a Shuttle Bus service, inclusive of vehicle and driver, for the transportation of passengers via predetermined routes connecting the university's Horsforth Campus to Horsforth Rail Station and the local community. This is a non-fare service for the benefit of the university's students, staff, and visitors

The current contract expires at the end of this academic year, and tenders will soon be invited for the next contract period, which may endure until 31st July 2031

In respect of the above, and as part of its early market engagement strategy for this procurement, Leeds Trinity University seeks advice from prospective suppliers with a view to developing the scope and specifications needed to plan and conduct its procurement procedures.

All relevant information exchanged or resulting from this preliminary market consultation will be documented and may be communicated to other candidates and tenderers participating in any resultant procurement procedure

For the avoidance of doubt, no call for competition has yet been made. The university does not intend to use this early engagement notice as a means to shorten any tender period


The consultation:

The university offers prospective suppliers the opportunity to review and critique its draft tender documents, thereby giving early insight to procurement intention. The documents are very much open to change, and the university will take on board relevant information exchanged in the consultation period and will amend drafted tender documents as appropriate

Prospective suppliers are asked to consider the criteria, questions, and weightings, and to suggest any new or improved basis to ensure tenders it receives will demonstrate best value for money to the university

Attention is also drawn to the tender timetable. The university wishes to allow prospective suppliers plenty of time in which to prepare their most compelling tenders. The university is also mindful to allow sufficient time for service mobilisation between contract award and start of the timetabled service

The university wishes to receive guidance from prospective suppliers about any industry related mandatory standards, qualifications, or other legislative requirements that are applicable

Expressions of interest and responding

In the first instance, please indicate your interest and address queries by e-mail to Mark Hayter, Head of Procurement (m.hayter@leedstrinity.ac.uk)

We intend to host an in-person pre-tender engagement meeting at the university on Thursday 25th January 2024, starting at 1000h. Attendees will need to be pre-registered

We envisage being in a position to publish our invitation to tender on Monday 29th January 2024.

Schedule of documents:
TRA007 1.Preliminary Market Consultation (this document).
TRA007 2.Invitation to tender PMC DRAFT
TRA007 3.Specification and Service Level PMC DRAFT
TRA007 4.Response Guidance PMC DRAFT
TRA007 5.Response Document PMC DRAFT

More information

Attachments

About the buyer

Contact name

Mark Hayter

Address

Brownberrie Lane,Horsforth
LEEDS
LS185HD
England

Telephone

01132837100

Email

m.hayter@leedstrinity.ac.uk