Published date: 7 July 2020

Last edited date: 7 July 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 24 July 2020

Contract summary

Industry

  • Hotel meeting and conference services - 55120000

  • Teleconferencing services - 64224000

  • Video conferencing software development services - 72212515

    • Project management consultancy services - 72224000

    • Public relations management services - 79416100

    • Public relations consultancy services - 79416200

Location of contract

SW1Y 5AG

Value of contract

£0

Procurement reference

512

Published date

7 July 2020

Closing date

24 July 2020

Contract start date

10 August 2020

Contract end date

1 September 2020

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The 2021 Commonwealth Science Conference is part of a wider programme, led by the Royal Society, to strengthen collaborations between scientists from across the Commonwealth and aims to bring together early career researchers and some of the most eminent scientists and scientific influences from across the Commonwealth under the theme 'Science for a Sustainable Recovery'.

The 2021 CSC & wider programme are funded by the UK Government's Global Challenges Research Fund, which is part of the UK's Official Development Assistance, the focus of the CSC is:
1) to improve research links between outstanding early career researchers and with leading scientists from across the Commonwealth, in order to facilitate joint work on addressing global development challenges;
2) to encourage scientific capacity strengthening in developing Commonwealth countries;
3) to influence the Commonwealth policy agenda.
Due to Covid-19 and the long-term impact of the pandemic on international travel, the Society has decided to run the meeting as an entirely virtual event.

The Royal Society has limited experience & resources available for the running virtual events and meetings. The Consultancy will refine our programme for the virtual CSC event and the programme to determine what event firms are be best suited to be invited to the Society's Event Management tender.

The outputs require of the successful consultant are to:
1) advise the Royal Society on the best structure of the services for the CSC event based on the Society's proposed programme
2) propose what types of platforms, services & deliverables will be required for the scope of the event programme
3) proposed
4) advise if the tender should be an open or select tender
5) propose the budget required for the project based on market research of event management and similar events, and
6) identify a list of event management firms (with declaration of interests provided as part of Agreement) that could deliver the virtual CSC event

More information

Attachments

Additional text

For access to full tender pack, please complete the Tenderer Registration Form (Attachment 2) provided, and submit to Procurement@royalsociety.org

About the buyer

Contact name

Procurement Manager

Address

6 Carlton House Terrace
LONDON
SW1Y5AG
England

Telephone

+44 20 7451 2653

Email

Procurement@royalsociety.org

Website

www.royalsociety.org