Published date: 25 July 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 22 August 2025, 5pm

Contract summary

Industry

  • Agricultural, forestry, horticultural, aquacultural and apicultural services - 77000000

Location of contract

CT18

Value of contract

£220,000

Procurement reference

Hawkinge Town Council - Grounds Maintenance

Published date

25 July 2025

Closing date

22 August 2025

Closing time

5pm

Contract start date

1 April 2026

Contract end date

31 March 2031

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender.
2.1.2 By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications.
2.1.3 Complete the following documents and submit documents directly to clerk@hawkinge-tc.gov.uk
• Appendix A - ITT Supplier Response Form
• ITT sub-contractor information
• Appendix B - Pricing Schedule & Specification
If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format.
2.1.4 See Section 4 for information about site visits.
2.1.5 You are permitted include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits.
2.1.6 You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you.
2.1.7 Tenders must be submitted by the Tender Return Date (see section 1.2). We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances.
2.1.8 Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision.
2.1.9 Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. If you need to withdraw your tender after the deadline, please send contact the clerk via email clerk@hawkinge-tc.gov.uk.
2.1.10 Queries and Clarifications - All enquiries a bout this ITT should be sent by email to clerk@hawkinge-tc.gov.uk. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible.

More information

Attachments

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Sam Wills

Address

TOWN COUNCIL OFFICES
Hawkinge Community Centre
HAWKINGE
CT187FP
England

Telephone

01303 893928

Email

clerk@hawkinge-tc.gov.uk