Published date: 2 December 2024

Last edited date: 16 December 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 13 January 2025, 12pm

Contract summary

Industry

  • Electricity, heating, solar and nuclear energy - 09300000

  • Plant upgrade work - 45259900

  • Heating engineering services for buildings - 71314310

    • Engineering design services for mechanical and electrical installations for buildings - 71321000

    • Mechanical engineering services - 71333000

    • Mechanical and electrical engineering services - 71334000

Location of contract

GU24 0NF

Value of contract

£285,300 to £315,000

Procurement reference

BC24-002

Published date

2 December 2024

Closing date

13 January 2025

Closing time

12pm

Contract start date

3 February 2025

Contract end date

31 October 2025

Contract type

Works

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Pirbright Institute is inviting tenders for the CHP LTHW Heat recovery project - Principal Contractor & Installation Work Package.

The contract is for a single supplier to provide the Principal Contractor role and deliver Mechanical & Electrical Installation, commissioning of the CHP LTHW Heat Recovery project.
As part of this tender scope a RIBA3 Design for Tender M&E package has been provided to enable vendors to price this work package.

The contract is for a single supplier to be the Principal Contractor and to deliver Mechanical & Electrical installation works for the integration of a heat recovery system from the sites existing CHP to the Plowright Building at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.

The scope of works will involve:
• Preparation for a construction ready design as outlined in Section 4.4. Appendix E - CHP LTHW Heat Recovery Principal Contractor Specification V1.1.
• Supply, manufacture, delivery and installation of Mechanical & Electrical works as outlined in the provided design pack within this ITT.
• Planning of works and required shutdowns to implement enabling works
• Working with nominated controls contractor to ensure implementation of control packages are planned accordingly into construction phase program
• Final commissioning on completion of system installation.
• On completion of commissioning, remove and dispose of any redundant plant & equipment
• Management of all subcontractors employed by the supplier to complete these works.
• Training and Operational Procedures
• On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and should include all drawings, point to point testing and SAT commissioning. A separate section should be provided to show details of the following:

o Brief Description of the works being carried out.
o Project Risk Assessment.
o Key structural principals.
o Hazardous materials used.
o Information on the future removal of installed plant.
o H&S information about equipment provided for cleaning or maintaining installed plant.
o The nature, location and markings of significant services.
o Information and as built drawings of buildings, plant and equipment.
o Step by step activities to carry out the works.
o Lesson Learnt, challenges met and how they were overcome.

A CDM Construction site will be set up as part of the overall project which will provide for the following:
• Site Supervision
• HERRAS fencing and appropriate signage around CDM area
• Site Office
• Welfare Office including changing areas
• Waste skips
• Scissor lift
• Fork-lift truck / telehandler
• CDM documentation / inductions / daily logs / management of RAMS

For this tender, the supplier is required to provide a cost for annual servicing of the newly installed heat recovery plant. The requirements for this service contract are:
• Spares List showing the itemised costs.

More information

Attachments

  • 9. Appendix H1 Mechanical.zip
  • Technical specifications
  • This document replaces 9. Appendix H - RIBA3 Design for Tender as there was an issue opening some of the documents as the destination path was too long.
  • 9. Appendix H2 Electrical.zip
  • Technical specifications
  • This document replaces 9. Appendix H - RIBA3 Design for Tender as there was an issue opening some of the documents as the destination path was too long.
  • 9. Appendix H3 Specifications.zip
  • Technical specifications
  • This document replaces 9. Appendix H - RIBA3 Design for Tender as there was an issue opening some of the documents as the destination path was too long.

About the buyer

Address

THE PIRBRIGHT INSTITUTE
WOKING
GU240NF
England

Email

Procurement.department@pirbright.ac.uk