Published date: 1 July 2024

Last edited date: 10 July 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

Closing: 31 July 2024, 12pm

Contract summary


  • Office machinery, equipment and supplies except computers, printers and furniture - 30100000

  • Software package and information systems - 48000000

  • Document management software development services - 72212311

    • Print utility software development services - 72212772

    • System management software development services - 72212781

    • Storage management software development services - 72212782

    • Systems and technical consultancy services - 72220000

    • Document management services - 72512000

    • Printing and related services - 79800000

    • Scanning services - 79999100

Location of contract

United Kingdom

Value of contract


Procurement reference


Published date

1 July 2024

Closing date

31 July 2024

Closing time


Contract start date

1 November 2024

Contract end date

31 October 2027

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



The Government Property Agency is looking for a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future Agency hubs, other Agency locations and non Agency locations. This approach enables the Agency to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers.

The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years and a maximum contract value of £9.75m.

To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:

Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)

Cloud Software as a Service (SaaS) - procured via GPA that this Opportunity Notice is for.

The first stage of the procurement will require respond to the SQ letter attached. Following your review of the SQ Letter, you are invited to submit a response answering all the questions in Appendix 1 of the SQ Letter ("SQ Response") by 12 noon (London time) on 31st July 2024 (the "Submission Deadline").

We will commence our assessment of the SQ Responses submitted by the Submission Deadline only once the Submission Deadline has passed. We will assess your SQ Response in accordance with the selection criteria set out in Appendix 2 of the SQ letter.

The documents available at this stage attached are the following: Attachment 1_GovPrint Cloud SQ letter, Attachment 2_GovPrint Cloud SQ for completion, Attachment 3_Statement of Requirements, Attachment 4_FVRA Tool, Attachment 5_Award Form and Contract Schedules. If you are successful at this stage you will be invited to tender for the Project where you will receive the ITT and Price Schedule.

Procurement Timeline

An updated indicative timeline of the GovPrint Cloud Procurement is below:
PIN Publication 8th May 2024
Market Engagement Webinar - 21st May 2024
Selection Questionnaire Published - 1st July 2024
Selection Questionnaire Responses Due - 31st July 2024
Responses evaluation and successful Suppliers Invited to Tender (ITT) - 12th August 2024
ITT responses Due - 16th September 2024
Preferred Supplier selected and Standstill Begins - September 2024
Contract Award - October 2024

More information

Previous notice about this procurement

GovPrint Cloud Prior Information Notice

  • Early engagement
  • Published 8 May 2024, last edited 13 June 2024



How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Naomi Clarke


23 Stephenson Street
B2 4BH