Published date: 15 September 2023
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Playground equipment - 37535200
Park and playground equipment - 43325000
Landscaping work for parks - 45112711
Location of contract
BS37 4EP
Value of contract
£0 to £200,000
Procurement reference
Kingsgate Park Refurbishment (Phase 2) - Play Equipment
Published date
15 September 2023
Closing date
28 February 2023
Closing time
12pm
Contract start date
1 April 2023
Contract end date
1 September 2023
Contract type
Supply contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Yate Town Council would like to invite interested parties to tender for the opportunity of Phase 2 of the Kingsgate Park Refurbishment project and have prepared the following documents to assist as part of the tender:
• Design brief;
• Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration.
The anticipated budget for the works is £200,000.00 excluding VAT
How to tender:
Please review the attached Design brief and return the following documents as part of your tender submission:
• Signed Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration;
• Drawings, including a site plan and appropriate illustrations;
• Detailed specification of works;
• Written description of the play value of proposed elements within the design;
• A priced and timed schedule of work items, listing individual elements with potential installation timeframe;
• An elemental breakdown of tender will be required for valuations/ variation, or should the client wish to omit an item, or work element from tender;
• Allowance for a RoSPA inspection at both design and installation stages;
• Provide a method statement prior to beginning work on site to describe how the work will be managed on site, including safety provisions and protection of the public;
• A minimum of 3 references, from projects with similar scale/ financial value.
NB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value.
Tenders will be assessed using the terms set out in the design brief, please see item 6.
It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below.
The tender process will open on Wednesday 1st February 2023 and run for 4 weeks until noon on Tuesday 28th February 2023.
The decision process and key dates will then be as follows:
• All tenders will be opened and reviewed, within 7days of Wednesday 1st March 2023.
• We may contact you at this point if we have any queries about your tender or require any clarification.
• A synopsis of the tenders will be presented to the Play Area and Properties Project Steering Group of Yate Town Council to review and formally award the contract;
• Tender submissions may be used for public consultation activities;
• We will respond to everyone who submitted a valid tender to notify you of the outcome no later than 5.00pm on Friday 24th March 2022.
Please return all tenders via email to tenders@yatetowncouncil.gov.uk no later than noon on Tuesday 28th February 2023.
Please get in touch with me directly should you have any questions regarding the details of the tender. My email address is LCollier@yatetowncouncil.gov.uk
HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered.
More information
Previous notice about this procurement
Kingsgate Park Refurbishment (Phase 2) - Play Equipment
- Opportunity
- Published 1 February 2023
Attachments
-
- KGPP2 Tender Opportunity.docx
- Tender notice
- Instructions to Tender
-
- Kingsgate Park Informal Play Area - Design Brief.docx
- Tender notice
- Design Brief
-
- Form of Tender & Anti Collusion Certificate KGPP2.docx
- Tender notice
- Form of Tender, Anti-Collusion Certificate, Equalities Declaration and Climate & Planet Declaration.
Award information
Awarded date
31 August 2023
Contract start date
11 September 2023
Contract end date
27 October 2023
Total value of contract
£239,226.88
This contract was awarded to 1 supplier.
EIBEPLAY LIMITED
Address
A3 By-pass Road
GU8 6AD
GBReference
Companies House number: 02642028
Value of contract
£239,226.88
Supplier is SME?
Yes
Supplier is VCSE?
No
Additional details
-
The Employer wishes to have the design and construction of the following work carried out:
Remove existing under 5's play area and install new play area as per provided design as Kingsgate Park, Sundridge Drive, Yate, Bristol, BS37 4EP.
Procurement references:
Purchase Order 11067
Quotation dated 26/05/2023 reference 60131201 OA5-CP
Design Revision E
JCT Design and Build 2016 contract completed.
About the buyer
Contact name
Leah Collier
Address
Poole Court
Poole Court Drive
BRISTOL
BS37 5PP
England
Telephone
01454 866506
LCollier@yatetowncouncil.gov.uk
Website
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Closing: 28 February 2023, 12pm