Published date: 1 February 2023

This notice was replaced on 15 September 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 15 September 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Playground equipment - 37535200

  • Park and playground equipment - 43325000

  • Landscaping work for parks - 45112711

Location of contract

BS37 4EP

Value of contract

£0 to £200,000

Procurement reference

Kingsgate Park Refurbishment (Phase 2) - Play Equipment

Published date

1 February 2023

Closing date

28 February 2023

Closing time

12pm

Contract start date

1 April 2023

Contract end date

1 September 2023

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Yate Town Council would like to invite interested parties to tender for the opportunity of Phase 2 of the Kingsgate Park Refurbishment project and have prepared the following documents to assist as part of the tender:
• Design brief;
• Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration.
The anticipated budget for the works is £200,000.00 excluding VAT
How to tender:
Please review the attached Design brief and return the following documents as part of your tender submission:
• Signed Form of Tender, Anti-collusion Certificate and Climate and Planet Declaration;
• Drawings, including a site plan and appropriate illustrations;
• Detailed specification of works;
• Written description of the play value of proposed elements within the design;
• A priced and timed schedule of work items, listing individual elements with potential installation timeframe;
• An elemental breakdown of tender will be required for valuations/ variation, or should the client wish to omit an item, or work element from tender;
• Allowance for a RoSPA inspection at both design and installation stages;
• Provide a method statement prior to beginning work on site to describe how the work will be managed on site, including safety provisions and protection of the public;
• A minimum of 3 references, from projects with similar scale/ financial value.

NB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value.

Tenders will be assessed using the terms set out in the design brief, please see item 6.

It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below.
The tender process will open on Wednesday 1st February 2023 and run for 4 weeks until noon on Tuesday 28th February 2023.
The decision process and key dates will then be as follows:
• All tenders will be opened and reviewed, within 7days of Wednesday 1st March 2023.
• We may contact you at this point if we have any queries about your tender or require any clarification.
• A synopsis of the tenders will be presented to the Play Area and Properties Project Steering Group of Yate Town Council to review and formally award the contract;
• Tender submissions may be used for public consultation activities;
• We will respond to everyone who submitted a valid tender to notify you of the outcome no later than 5.00pm on Friday 24th March 2022.
Please return all tenders via email to tenders@yatetowncouncil.gov.uk no later than noon on Tuesday 28th February 2023.
Please get in touch with me directly should you have any questions regarding the details of the tender. My email address is LCollier@yatetowncouncil.gov.uk
HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered.

More information

Attachments

About the buyer

Contact name

Leah Collier

Address

Poole Court
Poole Court Drive
BRISTOL
BS37 5PP
England

Telephone

01454 866506

Email

LCollier@yatetowncouncil.gov.uk

Website

https://www.yatetowncouncil.gov.uk/