Published date: 19 December 2023

Last edited date: 23 January 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 29 January 2024, 12pm

Contract summary

Industry

  • Laboratory, optical and precision equipments (excl. glasses) - 38000000

  • Miscellaneous repair and maintenance services - 50800000

Location of contract

GU24 0NF

Value of contract

£145,000

Procurement reference

EMS/SafetyCabinets/2024

Published date

19 December 2023

Closing date

29 January 2024

Closing time

12pm

Contract start date

1 April 2024

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The contract is for a single supplier to provide Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.

Work packages to be included:

• Work Package 1 - BSC Maintenance
• Work Package 2 - Fume Cupboard Maintenance
• Work Package 3 - Laminar Flow Cabinet Maintenance
• Work Package 4 - PCR Workstation Maintenance

Points to note:

• Work Package 1 - BSC Maintenance - Dependant on the risk space (RS1, RS2 or RS3) the BSCs will either require a 6 monthly service (RS2 & RS3) and 12 monthly service (RS1)
• Work Package 2 - Fume Cupboard Maintenance - Full annual service on a 12 monthly basis.
• Work Package 3 - Laminar Flow Cabinet Maintenance - Full annual service on a 12 monthly basis
• Work Package 4 - PCR Workstation Maintenance Full annual service on a 12 monthly basis
• Remedial works to be quoted separately.

• Details to be provided for additional callouts: 72-hour call out timescale expected and chargeable at 30-minute increments. Call out rates and charge per 30 minutes to be provided.

• A reasonable number of spare parts are to be held ready for call outs.

• All engineers should be directly employed.

• Location of proposed engineers to be provided.

• Preference is for dedicated engineers for the site as they will need to undergo site security clearance so they can work unescorted.

Contract Duration
The award contract duration will be 1st April 2024 - 31st March 2026 with the options of 2no x 1 year extensions. i.e. 2+1+1.

More information

Attachments

About the buyer

Contact name

John Nixon

Address

Pirbright
WOKING
GU240NF
England

Email

john.nixon@pirbright.ac.uk