Published date: 12 March 2025

Last edited date: 20 March 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 7 April 2025, 5pm

Contract summary

Industry

  • Refurbishment work - 45453100

Location of contract

IP17 1SP

Value of contract

£2,100,000

Procurement reference

BPA Capital Programme BP1

Published date

12 March 2025

Closing date

7 April 2025

Closing time

5pm

Contract start date

11 August 2025

Contract end date

4 May 2026

Contract type

Works

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Britten Pears Building (BP1)
Full internal refurbishment including new mechanical and electrical services, new toilets and refurbished windows, excluding the Trask Café and Kitchen finishes. Construction of a new lift tower to enable enhanced access to upper floors, facilitated by partial wall and roof removal.
Removal of the existing and installation of a new repositioned sprinkler tank in the service yard between the Britten Pears Building and the Concert Hall.
General access improvements, including a new entrance ramp and passenger and equipment lift to all floors and the replacement and automation of the entrance doors.
Conversion of the first floor practice rooms to provide seven larger multifunction studios/break out spaces.
Creation of an accessible top floor multi-purpose activity space, created through internal reconfiguration of the Cranbrook Room.
Thermal upgrades to fabric to reduce energy consumption.
Transformation of the Peter Pears Recital room into flexible studio and refurbishment of its bleacher seating.
Removal of the old technical room to create accessible seating areas.
New lighting system, sound and video infrastructure including permanent lighting and AV control position. New wheelchair positions to the upper level and improved wheelchair access to the lower level.
Installation of a backstage Technical AV infrastructure throughout the building.
External soft and hard landscaping alterations including steps and ramps and car park resurfacing to enable the provision of 3 blue badge parking bays.
Works to be carried out in accordance with ecological requirements, including a Reasonable Avoidance Measures (RAMs) Method Statement and Construction Environmental Management Plan (CEMP).

Carpark and Landscaping (FLD2)
This scope is split into three parts, and will include surface upgrades with resin bound gravel and parking bay markings to allow the provision of Blue Badge spaces, with associated lighting improvements. Upgrades will be to the following areas:
North car parks, including the Craft Shop and pond-side car parks to North West of the Concert Hall
South car park, the Paddock car park to the South East of the Britten Pears Building
BPA is seeking a Principal Contractor to complete the above works. The procurement of the works will follow a two stage flexible competitive tender process consisting of the following:
- Stage 1: Selection Questionnaire (PQQ), issued on the Central Digital Platform
- Stage 2: Tender, issued to successful contractors following Stage 1.

More information

Previous notice about this procurement

BPA Capital Programme BP1

  • Future opportunity
  • Published 12 March 2025

Attachments

Links

Additional text

Tender clarification Nr 1

Q1. We would be very interested in tendering for the Britten Pears Art project. However, given the size and scope of works, we were hoping for an extension of the submission's deadline from the 7th April to the middle of April. This additional time would allow us to price all aspects of the works accurately and ensure a comprehensive submission.

A1. The submission deadline of 7th April is the Pre Qualification Questionnaire (PQQ) process and does not need pricing of works. The date set reflects the need to conclude the PQQ in a timely manner to allow a formal tender process to commence on or around 22nd April. On the basis of the above an extension will not be able to be granted and the submission timeline for the PQQ remains as 7th April 2025.

Tender clarification Nr 2

Q1. We are interested in tendering this scheme, following the SW process can you advise how many tenderers will be selected to tender this scheme?

A1. We would anticipate a minimum of 4nr contractors and a maximum of 6nr would be taken forward for tendering, all subject to suitably qualified PQQ submissions being received.

Tender Clarification Nr 3

Q1. We have downloaded the documents for the Britten Pears Arts Facility PQQ. We note on the Contracts Finder portal the PQQ return is Monday 7th April@5pm via the App Box link, however the PQQ document says to return at 3pm via email to yourself and Michael.
Can you please clarify which time and method we are to use to submit?

A1. All completed PQQ and associated documents should be uploaded to the BOX link provided before the closing time of 5pm on 7th April. No emails should be sent directly to BPA or Gardiners.

About the buyer

Contact name

Ken Baines

Address

Snape Maltings Concert Hall
Saxmundham
IP171SP
England

Telephone

07970161832

Email

kbaines@brittenpearsarts.org

Website

https://www.brittenpearsarts.org/our-capital-programme