Published date: 31 October 2024

Last edited date: 6 December 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 13 December 2024, 12pm

Contract summary

Industry

  • Hydraulic or pneumatic power engines and motors - 42121000

  • Hydraulic power packs - 42122210

  • Waste incinerators - 42320000

    • Consultative engineering and construction services - 71310000

    • Engineering design services - 71320000

Location of contract

GU24 0NF

Value of contract

£45,000 to £50,000

Procurement reference

BC22-004 WP10

Published date

31 October 2024

Closing date

13 December 2024

Closing time

12pm

Contract start date

3 February 2025

Contract end date

28 November 2025

Contract type

Works

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The scope of works will involve:

• Detailed design work for the hydraulic system, with all calculations (tank sizing, pump sizing, pipe pressure loss, etc)
• Supply, manufacture, delivery and installation of the hydraulic system
• Overhaul of existing hydraulic rams
• Remove the existing hydraulic system and drain all oil into suitable containers.
• Install the new hydraulic system and connect to the overhauled rams
• Commissioning of hydraulic system in isolation of the control panel.
• Final commissioning with the control panel providing the enabling/disabling signals.
• During the works, the existing hydraulic system and drained oil will remain in the loading hall area. The site team will arrange for this to be taken outside of containment. However, the supplier is to allow costs for:
o Draining all oil from the hydraulic system into suitable containers
o Dismantling the existing hydraulic system so it can be taken out of the fire door (approx. 900mm wide)
o Lift and shift of all items outside of biocontainment
o Disposal of existing hydraulic system and provide all waste certification to the Client Project Manager
• Management of all subcontractors employed by the supplier to complete these works.
• On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and should include all valves/components labelled with a schedule of components included. A separate section which provides details of the following
o Brief Description of the works being carried out.
o Project Risk Assessment.
o Key structural principals.
o Hazardous materials used.
o Information on the future removal of installed plant.
o H&S information about equipment provided for cleaning or maintaining installed plant.
o The nature, location and markings of significant services.
o Information and as built drawings of buildings, plant and equipment.
o Step by step activities to carry out the works.
o Lesson Learnt, challenges met and how they were overcome.
• As part of the works, the supplier should also provide the following:
o All provisions for the installation and deconstruction work, including but not limited to:
 All necessary machinery and equipment required for the works.
 Provision of lighting if needed during winter months
 Provision of transport vehicles required for the works which is not listed as part of the CDM site below.
 Provision of weather protection for any equipment and materials used/stored outside.
 All PPE required for safe working during all works.
A CDM Construction site will be set up as part of the overall project which will provide for the following:
• Site Supervision
• HERRAS fencing and appropriate signage around CDM area
• Site Office
• Welfare Office including changing areas
• Waste skips
• Scissor lift
• Fork-lift truck / telehandler
• CDM documentation / inductions / daily logs / management of RAMS

More information

Attachments

Additional text

Please note that Appendix H - Confidentiality Agreement must be fully completed, signed, PDFed and emailed to Procurement.Department@pirbright.ac.uk asap. Then and only then will access to the full ITT package (6. Appendix E1 - Site Documents & 6. Appendix E2 - Existing Hydraulic System O&M) be granted to the requester.

About the buyer

Address

Pirbright
WOKING
GU240NF
England

Email

Procurement.Department@pirbright.ac.uk