Published date: 16 December 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 4 April 2024, 12pm

Contract summary

Industry

  • Photocopying and offset printing equipment - 30120000

  • Printers and plotters - 30232100

  • Laser printers - 30232110

    • Colour graphics printers - 30232130

    • Inkjet printers - 30232150

Location of contract

CB24 9ZR

Value of contract

£125,000

Procurement reference

T24/001/CHS

Published date

16 December 2025

Closing date

4 April 2024

Closing time

12pm

Contract start date

1 July 2024

Contract end date

30 June 2029

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Cambridge Housing Society Limited (CHS) and its subsidiary companies, collectively known as the "CHS Group" wishes to establish a single lot contract with one supplier for the provision of managed print services.

The Cambridge Housing Society Limited currently uses 15 multi-function print/photocopy devices at 12 core sites:

9 x Sharp MX3114N with A4 drawer/ A3 drawer/ bypass facility/ scan to email (AD connection)and stapling function

2 x Sharp MX3140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function

2 x Sharp MX4140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function

2 x Sharp MX-C301W with an A4 paper drawer/ bypass facility/ scan to email (AD connection)

All printers print both colour and black and white

CHS use Papercut secure printing with PIN number log ins

CHS existing contract includes tree planting to offset paper use and includes print cartridges being removed for re-filling

CHS requires a like-for-like replacement multi-function print/photocopy device fleet as specified above but with the revised figures below:

· 8 MX3114N type devices

· 3 MX-C301W type devices

· 2 MX4140N type devices

· we will not require any MX3140N type devices

We require the same paper handling capacity as with the existing fleet.

We will require the same printer ppm speeds or better

We will require a secure login to each device to retrieve prints

We require similar paper use offset and cartridge re-use arrangements

The solution proposed would need to provide multi-function print and photocopier services to The Cambridge Housing Society Limited for a 5 year period.

Proposed devices will need to be supportable for the 5 year period

More information

Previous notice about this procurement

CHS Tender for Managed Print Services

  • Opportunity
  • Published 22 March 2024

Attachments

Award information

Awarded date

8 July 2024

Contract start date

9 July 2024

Contract end date

8 July 2029

Total value of contract

£51,553

This contract was awarded to 1 supplier.

Integrating Solutions Ltd

Address

Head Office
18 Muirhead Quay
Fresh Wharf Estate
Barking
Essex
IG11 7BG

Reference

No reference - other

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Ken Lowe

Address

Endurance House,Chivers Way, Histon
CAMBRIDGE
CB249ZR
England

Telephone

01539 297135

Email

ken.lowe@chsgroup.org.uk