Published date: 22 March 2024
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Photocopying and offset printing equipment - 30120000
Printers and plotters - 30232100
Laser printers - 30232110
Colour graphics printers - 30232130
Inkjet printers - 30232150
Location of contract
CB24 9ZR
Value of contract
£125,000
Procurement reference
T24/001/CHS
Published date
22 March 2024
Closing date
4 April 2024
Closing time
12pm
Contract start date
1 July 2024
Contract end date
30 June 2029
Contract type
Service contract
Procedure type
Competitive procedure with negotiation (above threshold)
Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The Cambridge Housing Society Limited (CHS) and its subsidiary companies, collectively known as the "CHS Group" wishes to establish a single lot contract with one supplier for the provision of managed print services.
The Cambridge Housing Society Limited currently uses 15 multi-function print/photocopy devices at 12 core sites:
9 x Sharp MX3114N with A4 drawer/ A3 drawer/ bypass facility/ scan to email (AD connection)and stapling function
2 x Sharp MX3140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function
2 x Sharp MX4140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function
2 x Sharp MX-C301W with an A4 paper drawer/ bypass facility/ scan to email (AD connection)
All printers print both colour and black and white
CHS use Papercut secure printing with PIN number log ins
CHS existing contract includes tree planting to offset paper use and includes print cartridges being removed for re-filling
CHS requires a like-for-like replacement multi-function print/photocopy device fleet as specified above but with the revised figures below:
· 8 MX3114N type devices
· 3 MX-C301W type devices
· 2 MX4140N type devices
· we will not require any MX3140N type devices
We require the same paper handling capacity as with the existing fleet.
We will require the same printer ppm speeds or better
We will require a secure login to each device to retrieve prints
We require similar paper use offset and cartridge re-use arrangements
The solution proposed would need to provide multi-function print and photocopier services to The Cambridge Housing Society Limited for a 5 year period.
Proposed devices will need to be supportable for the 5 year period
More information
Attachments
-
- Disclosure of Interests Certificate Template.doc
- Bid submission documents
- Disclosure of Interest Certificate
-
- Invitation To Tender Managed Print Services.docx
- Tender notice
- Invitation To Tender Managed Print Services
-
- CHS PQQ Managed Print Services.docx
- Bid submission documents
- Pre Qualification Questionnaire
About the buyer
Contact name
Ken Lowe
Address
Endurance House,Chivers Way, Histon
CAMBRIDGE
CB249ZR
England
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Closing: 4 April 2024, 12pm