Published date: 10 May 2019

Last edited date: 10 May 2019

This notice was replaced on 29 July 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 29 July 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary


  • Fleet management, repair and maintenance services - 50111000

Location of contract

North East

Value of contract

£0 to £1,118,000

Procurement reference

UK SBS CS19033 V2

Published date

10 May 2019

Closing date

31 May 2019

Contract start date

4 July 2019

Contract end date

3 July 2022

Contract type

Service contract

Procedure type

Open procedure (OJEU)

Any interested supplier may submit a tender in response to an opportunity notice.

OJEU (Official Journal of the European Union) procedures are valued above a certain financial threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



The final date and time for the submission of Friday 31st May 2019 at 11:00
TED database 2019/S 073-172988 to access the published notice.
DO NOT apply directly to the buyer.

South Tees site Company (STSC) require Fleet Management services to include reliable vehicle fleet, including maintenance, repairs, recovery service, to ensure that ongoing keep safe operations can be carried out on our top tier COMAH (Control of Major Accident Hazards) site.
The aim is to provide vehicles to support the maintenance and security teams which are suitable to the environment, serviced and maintained to correct standards. A fully comprehensive, onsite service is required which includes recovery, puncture repairs, tyre replacements.
Scope of Requirement.
•1 x full time Administrator on site to book services, MOT's etc. Order parts, prepare quotations.
•2 x full time mechanics on site to carry out repairs, fix punctures etc.
•STSC Ltd may require additional vehicles or may want to reduce the fleet at any time. Subject to a one month notice period.
•On site facility for a garage/workshop is available in order to ensure that vehicles can be repaired on site (as most run on red diesel and are not road taxed). A monthly fee to cover utilities may be charged.
•Water, electricity, waste disposal and cleaning of offices will be provided by STSC Ltd.
•Any additional vehicles, off hired vehicles and temporary vehicles must be reported to the contract manager in order to ensure the STSC Ltd motor insurance database is updated.
•Provision of adequate safety clothing and equipment (PPE)
NOTE - there are no TUPE liabilities for this tender requirement.
In order for potential bidders to gain a full appreciation of the complexities of this requirement and scale of the operation they are invited to attend a tour of South Tees Site Company Ltd (STSC) site on: 25th April 2019
Please note the above is a brief description of the requirement and full details of this specification can be found in the tender documentation attached to this notice.

How to Apply

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement.

To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice.

If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email;

Your email must clearly state:
• the name and reference for the procurement you wish to register for;
• the name of the registered Bidder;
• the name and contact details for the registered individual sending the email.

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

More information



Additional text

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)
Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity.
How to Register on the CCS eSourcing Suite
If you have not yet registered on the eSourcing Suite, this can be done online at by following the link 'Register for CCS eSourcing'.
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing

Your email must clearly state:
name and reference for the procurement you wish to register for;
name of the registered Bidder;
name and contact details for the registered individual sending the email.
Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: using the instructions detailed in the Specification documents within Contracts Finder.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503
Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.
Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
For full details of our partner base please review the following link:

About the buyer


Polaris House, North Star Avenue