Published date: 19 November 2024

Last edited date: 2 January 2025

This notice was replaced on 14 August 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 14 August 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Marine services - 98360000

Location of contract

United Kingdom

Value of contract

£1,400,000

Procurement reference

GSS24096

Published date

19 November 2024

Closing date

17 January 2025

Closing time

11am

Contract start date

3 February 2025

Contract end date

11 February 2027

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

BAS requires ad-hoc marine contingent labour to be supplied to the BAS vessels as and when required. This procurement relates to the establishment of a framework agreement, which will be divided into 3 lots as follows:

Lot 1 - Deck
Roles covered: Master, Chief Officer, 2nd Officer, 3rd Officer, Bosun, Bosun's Mate, Science
Bosun, Launchman, ABs

Lot 2 - Engine
Roles covered: Chief Engineer, 2nd Engineer, 3rd Engineer, 4th Engineer, Deck Engineer, ETO Engineer, ETO Comms, Motorman

Lot 3 - Catering
Roles covered: Purser, Cook-Stewards, Senior Stewards, Stewards, Chief Cook, Cook

Marine Recruitment Agencies must be able to deliver marine staff to the vessels within a minimum of 24 hours if the vessel is within the UK or a minimum of 72 hours if the vessel is overseas. Within the 72-hour period, it is expected that the seafarer will actually be at the ship.

These mariners must be eligible to work in the UK. All supplied mariners must meet the requirements of the job role (Appendix c) and must hold all valid and relevant certificates including SEA (Seafarer Employment Agreement), passport and ENG1 prior to joining the vessels. Contingent staff are expected to have completed the required security checks prior to joining the vessel if time permits. They are also expected to have completed a further medical that allows for deployment on a British Antarctic Survey ship, this is confirmed by the British Antarctic Survey Medical Unit (BASMU). If this is not possible the agency must request approval from BAS for the worker to commence their assignment.

The marine contingent staff are to remain employees of the recruitment agency. Therefore, agencies must be able to provide payroll services. Agencies will book travel to and from the vessel in line with BAS Travel Policy (Appendix B) and the below statement which is in line with a permanent employee's terms and conditions of contract, all costs that meet the criteria stated shall be invoiced to BAS.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal forthis procurement.

To register on the Jaggaer eSourcing portal please use the link

https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier.

If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/.

Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the ITT reference number ITT: itt_1857

Search using the procurement reference number GSS24096 or prj_4636

More information

Attachments

About the buyer

Contact name

Abigail Woods

Address

Polaris House
SWINDON
SN21FF
England

Email

coreservices@uksbs.co.uk