Published date: 14 March 2022

Last edited date: 28 March 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 April 2022, 12pm

Contract summary

Industry

  • Designs - 22314000

Location of contract

United Kingdom

Value of contract

£78,000

Procurement reference

NHMF 306

Published date

14 March 2022

Closing date

1 April 2022

Closing time

12pm

Contract start date

10 April 2022

Contract end date

30 September 2024

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

This is an accelerated procedure.

Justification

Current Contract expires end of March 2022. Cabinet Office Approved.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Annual reports
We provide annual reports for each of these organisations, in English and Welsh languages. These annual reports are laid before the House of Commons, Scottish Parliament, Welsh Parliament and Northern Ireland Assembly. They are also published on gov.uk, our own websites and shared with stakeholders.

The Commission



Overview of work for NHMF annual report

1. Provide three design concepts for initial design of NHMF annual report - with consideration given to allow for typeset Welsh text and how the design can be adapted and evolved in years 2 and 3. Visit the NHMF website for links to recent NHMF annual reports (with the exception of 2019/2020, which did not include preceding case studies).

2. Develop chosen design concept and typeset with copy

3. Use English copy supplied in Word documents, design and typeset the annual report.

4. Incorporate several rounds of author's amends often with a fast turnaround.
For information, edits to the content of the reports in later rounds is out of our control and all amends are required to be made. There could be as many as 7 or 8 sets of author's amends - the later rounds of amendments are significantly lighter than earlier ones. Flexibility to turnaround text edits (including numbers within tables) within a short period of time is key to this project. We can provide a publication schedule with rough dates of when amends will come but these dates are flexible.

5. Images will be supplied for the front end of the report but additional retouching/cut-outs may be necessary

6. Proof read for design-related issues, including page references.

7. Provide a print-ready PDF and liaise with printers, including checking printer's proofs.

8. Provide a web-ready PDF - fully accessible to WCAG 2.1 standards. This is also a key stage to the process. Please note that if you are unable to provide this service in-house, you will need to outsource to an accessibility provider.

9. Use Welsh text, provided in Word document, to typeset Welsh version - overlaying onto English copy, using same layout and table options. Flag page references and any other design-related copy for NHMF in-house translators to check.

10. Provide a print-ready PDF of Welsh copy and liaise with printers, including checking printer's proofs.

11. Provide a web-ready PDF of Welsh copy - fully accessible to WCAG 2.1 standards.

12. Evolve and develop the year 1 design into years 2 and 3 and repeat items 3-11 in years 2 and 3.

Your tender proposals must be sent electronically via e-mail before the tender return deadline of 29.3.22 at noon to the following contact:

Susannah Evans
National Heritage Memorial Fund
Mezzanine North
International House
1 St Katharine's Way
London
E1W 1UN

Email: Susannah.evans@heritagefund.org.uk
Telephone: 020 8132 7260
www.heritagefund.org.uk

More information

Attachments

  • Annual report tender questions UPDATED.doc
  • Clarifications to bidders questions
  • THIS IS AN UPDATED DOCUMENT WITH ADDITIONAL QUESTIONS AND ANSWERS NOT INCLUDED IN THE ORIGINAL UPLOAD.
    ALSO, PLEASE NOTE THE RETURN DATE HAS BEEN EXTENDED UNTIL THE 1ST APRIL 2022 (NOON) TO ALLOW ANY REWORK AND OR RESUBMISSIONS AS A RESULT OF THE ADDITIONAL CLARIFICATION Q AND A DOCUMENT UPLOADED ON THE 28.3.22.

Additional text

PLEASE NOTE THE RETURN DATE HAS BEEN EXTENDED UNTIL THE 1ST APRIL 2022 (NOON) TO ALLOW ANY REWORK AND OR RESUBMISSIONS AS A RESULT OF THE ADDITIONAL CLARIFICATION Q AND A DOCUMENT UPLOADED ON THE 28.3.22.

About the buyer

Contact name

Susannah Evans, Publications and Design

Address

International House, St Katharines Way
London
E1W 1UN
United Kingdom

Email

Susannah.evans@heritagefund.org.uk

Website

https://www.heritagefund.org.uk/