Published date: 30 January 2024

Last edited date: 9 February 2024

This notice was replaced on 2 May 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 2 May 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

North East

Value of contract

£300,000

Procurement reference

EDC-IMLSIF

Published date

30 January 2024

Closing date

16 February 2024

Closing time

12pm

Contract start date

28 February 2024

Contract end date

28 February 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

East Durham College requires a contractor to specify, supply, deliver and install two immersive classrooms at Willerby Grove Campus in Peterlee.

The college request pricing for: specification, design, supply, delivery and installation of two immersive classrooms.

Following evaluation of responses, the college will determine which option is best for the college and will notify upon award the option awarded.

Minimum Requirements

The successful tenderer must be able to meet the following minimum requirements to progress in this opportunity:

o Conduct an on-site appraisal of prospective locations.
o Immersive rooms must enable connection to & from remote locations.
o Design & specify appropriate technology and associated software.
o Infrastructure to supply & install 12 cameras to enable the digitalisation of 2 clean labs which connect to the immersive room. This will need to be invoiced and supplied before 31/03/2024 for this part of the contract.
o Deliver, install and complete the whole contract on site by 31/08/24.
o Include an option for a portable immersive space.
Tenderer to identify any additional items that have not been specifically requested by the College, but which are required to deliver a complete solution. Any additional costs must be identified in the Pricing Schedule.

Software
Tenderer must detail what software is required and or included as part of their tender submission. Please provide variations of software available. Confirm whether licence costs are one off or annual renewal and advise of the notice period for termination.

Installation and Commissioning
Tenderer to detail installation and commissioning including but not limited to assembly and set up time scales, any costs associated must be included in the pricing schedule.

Support, Maintenance and Warranties
The tenderer must ensure that the equipment is provided with manufacturers guarantee/warranty and whether extended warranties are available.
The tenderer must be able to offer a technical helpline should the college experience any technical issues.

Training
Tenderer will be required to provide training to staff on the functionalities of the immersive rooms and associated software, including but not limited to, in person, user guides and training manuals.

Delivery
The supplier will be responsible for the delivery and installation of the goods. And should detail any specific delivery requirements in their response. (Including but not limited to access requirements for delivery of goods)

Delivery and installation will be required at Willerby Grove Campus.

East Durham College
Willerby Grove
Peterlee
SR8 2RN

Tenders and all associated documentation must be submitted via e-mail to joanne.wilson@eastdurham.ac.uk procurement@eastdurham.ac.uk
"Tender for Installation of Immersive Classrooms" must be stated in subject box.
All queries must be submitted to the above contact details at least 4 working days prior to the deadline for submissions.

More information

Attachments

About the buyer

Contact name

Joanne Wilson

Address

Peterlee Campus,Willerby Grove
PETERLEE
SR82RN
England

Telephone

0191 5188238

Email

joanne.wilson@eastdurham.ac.uk