Published date: 22 December 2022

Last edited date: 23 January 2023

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

Closing: 30 January 2023, 12pm

Contract summary


  • Grounds maintenance services - 77314000

Location of contract


Value of contract


Procurement reference

STC - Grounds Maint & Grass Cutting 23-26

Published date

22 December 2022

Closing date

30 January 2023

Closing time


Contract start date

1 April 2023

Contract end date

31 March 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



Stotfold is a medium sized town in the North East of Bedfordshire. It is a growing town, and we have recently taken on new areas of public open space following significant development. There are also likely to be more areas to be adopted in the coming years. The Town Council has an agreement with the Highways department at Central Bedfordshire Council, our Unitary Authority, that we will cut their highway verges within the town's boundaries, under contract.

Stotfold Town Council's Grounds Maintenance & Grass Cutting Contract is due for renewal on 1st April 2023. The contract will run for a period of 3 years, ending 31st March 2026.

Interested persons are invited to tender for the contract, full details of which can be found in the following documents:
Invitation to Tender
Specification of Works
Form of Tender
Verge, Grass Cutting & Grounds Maintenance - plan
Extent of Grounds Maintenance & Grass Cutting
Extent of Verges
Locations map
Key to locations
Footpaths 6 & 7
Increasing biodiversity - plan
Increasing biodiversity - images
Arlesey Road
Additional work - separate to contract

Closing date for receipt of tenders is Monday 30th January 2023, 12noon. Tender submissions must be posted or hand-delivered, in the format and manor as detailed in the Invitation to Tender document, addressed to The Town Clerk, Stotfold Town Council, Greenacre Centre, Valerian Way, Stotfold, Hitchin, Herts, SG5 4HG. Electronic versions, by email or memory stick, would also be beneficial as supporting the submission.

More information


  • STC Invitation to tender.pdf
  • Tender notice
  • Invitation to tender outlining key dates, instruction for tender, contract specifications, preliminaries, terms and conditions
  • STC Specification of Works.pdf
  • Technical specifications
  • Specification of Works - details 5 items within the contract - highway verges, grass cutting of recreational areas/open spaces, grounds maintenance, cemetery grounds maintenance & grass cutting, increasing biodiversity
  • STC Form of Tender.pdf
  • Bidding documents
  • Form of Tender - table for submitting costs, compliance criteria, marking criteria for tender, declaration and company details
  • STC Additional work - separate to tender - Land to rear of Alder Green and Elder Avenue.pdf
  • Technical specifications
  • Additional work - maintenance of 'wild' meadow, to be managed public open space. This area is soon to be transferred by developer to the Town Council, and we are establishing whether to include within the contract, or to externally source maintenance. Your submission under this item will not affect evaluation of your tender, and if you choose not to price for this item, it will also not affect evaluation of your tender.
  • Streets Stotfold.xlsx
  • Technical specifications
  • List of Streets & Footways in Stotfold, with measurements. Please note, only CBC and FW (footway) routes listed fall within the remit of this contract


How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Kate Elliott-Turner


Stotfold Town Council, The Greenacre Centre
Valerian Way


01462 730064