Published date: 12 August 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 23 September 2022, 12pm

Contract summary

Industry

  • Water heaters and heating for buildings; plumbing equipment - 39715000

  • Heat pumps - 42511110

  • Parts of refrigerating equipment - 42531000

Location of contract

SO45 5AA

Value of contract

£0

Procurement reference

H&DPC AHE

Published date

12 August 2022

Closing date

23 September 2022

Closing time

12pm

Contract start date

9 January 2023

Contract end date

31 March 2023

Contract type

Works

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Hythe and Dibden Parish Council is seeking tenders from suitable contractors for the installation of an air source heat pump to replace our existing gas boiler at the Parish Hall, Hythe, Hampshire.SO45 5AA
The tender must include
1. Proposed installation designs, including plant room fitout and equipment.
2. Details of the estimated life span
3. Ongoing maintenance requirements and estimated costs.
4. The Flexibility to extend the system in future years.
5. The removal and decommission of the current heating system.
In submitting a Tender, Tenderers accept that:
• the Council may investigate and make enquiries regarding any project currently being undertaken or previously undertaken
The Location of the Parish Hall is
West Street
Hythe
Southampton
SO45 6AA

The Parish Hall is located a short walk from Hythe village centre alongside Ewart Recreation Ground. It offers a large hall and purpose-built stage. There is a large kitchen area with 2 serving hatches, a large reception area and cloakrooms. The hall is fully accessible and has a disabled toilet with baby changing facilities. A lay out map of the building is attached for information, however it is recommended that t a site visit to the building is arranged.
The Parish Hall facility is a single storey 1970's community build at a time of rudimentary thermal efficiency technology. The Council do have certification that the building has had cavity wall insulation, however this is currently being investigated as no other records regarding insulation are available.


Part of building facility is double glazed however approximately a third still has old metal or wooden window/door frames with single glazing leading to draughts and heat loss.

The roof is flat and is constructed of mastic asphalt overlaid with mineral felt, a contract has just been awarded to carry out repairs to the roof of the building. This work will start in September 2022.

The current boiler a Lennox G24M is now over 15 years old and is becoming inefficient and is frequently breaking. A specification of the Lennox G24M boiler is attached. The boiler currently does not provide any heating to the lower part of the building after the front door area, which includes the ladies and gent's toilets. Layout plan of the building attached.

Your tender is to be sent in a sealed envelope bearing no company identification and marked Air Source Heat Pump Parish Hall to The Clerk to the Council, The Grove, 25 St John's Street, Hythe, Southampton, SO45 6BZ by noon Friday 23rd September 2022
Tenders received after the deadline will not be accepted
For further questions on the tender requirements and background information, please contact the Parish Clerk on 02380841411 option 2

More information

Attachments

Additional text

Where Tenderers have any questions about the Specifications or other Contract Documentation these should be submitted by email to sue.bailey@hytheanddibden.gov.uk and in all events prior to the submission of tender.
The air source heat pump design should clearly show the kW capacity and COP, and ideally a low or zero global warming potential.
To arrange a site visit please contact Marcus Kendall telephone number 02380841411 option 2 or email marcus.kendall@hytheanddibden.gov.uk

About the buyer

Contact name

Marcus Kendall

Address

The Grove, 25, St. John Street, Hythe
Southampton
SO456BZ
England

Telephone

02380841411

Email

marcus.kendall@hytheanddibden.gov.uk