Published date: 28 August 2024

Last edited date: 17 October 2024

This notice was replaced on 5 November 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 5 November 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Tree-clearing services - 77211300

  • Tree-cutting services - 77211400

  • Tree-maintenance services - 77211500

    • Planting and maintenance services of green areas - 77310000

    • Floral-display services - 77330000

    • Tree pruning and hedge trimming - 77340000

    • Refuse and waste related services - 90500000

    • Street-cleaning and sweeping services - 90610000

    • Graffiti removal services - 90690000

    • Car park cleaning services - 90914000

    • Funeral and related services - 98370000

Location of contract

BA133EN

Value of contract

£700,000

Procurement reference

Westbury Town Council SDAT

Published date

28 August 2024

Closing date

23 October 2024

Closing time

5pm

Contract start date

2 January 2025

Contract end date

2 January 2030

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Please note :
Amendments made to the following invitation to tender

10. Termination
l) If due to any unforeseen circumstance beyond Westbury Town Council control, making the contract not viable.

11. Variation
d) Any variations to the contract specifications/scope of works will have a 3 month notice in writing detailing the change.
e) Any financial impact from the variation will also run in conjunction with the 3 month notice


Westbury Town Council have agreed to the service devolution and asset transfer from Wiltshire Council.

As from 1st January 2025, Westbury Town Council(WTC) will be responsible for all the streetscene, grounds maintenance and highways sweeping.

The contract is for 5 years with the potential of an extension for another maximum 3 years. Full details in specification/scope of works. Point 20

Cemetery services, burials and ashes are to follow in 2026. Full details in specification/scope of works. Point 26

The contract is to cover all aspects of streetscene from litter clearance, weeds, bin emptying, graffiti, fly tipping removals etc all to CoPLAR standards. Full details in specification/scope of works. Point 24

Grounds maintenance as example, grass cutting, meadow cuts, shrubs and hedges and shelterbelts. Full details in specification/scope of works. Point 25

Highways sweeping to cleanse the highways of Westbury 6 times a year clearing detritus as per CoPLAR. Full details in specification/scope of works. Point 27

Westbury Town Council are working with a Company called ABAVUS to produce an app for reporting issues and it will also be used to monitor the contract. The successful contractor will be required to use the same reporting tool. Full details in specification/scope of works. Point 12, ABAVUS contact details in Glossary

Contractors must also note that the present contractor for Wiltshire Council is Idverde LTD, who will have some staff that are likely to TUPE over to the contractor. Contact details in the specification/scope of works, Glossary

Please note to price the scope of works for cemetery services, burials and ashes separately, as this will not come into effect until 2026.

All tenders are to be posted. The envelope is to be marked Tender for Service Devolution. The closing date for applications to be received is 23rd October by 5pm.

The successful tender will be awarded week commencing 4th November 2024

More information

Attachments

  • Contractors measurements.xlsx
  • Technical specifications
  • Excel spreadsheet with data coordinates of site and approx. sizes. Bins list with schedule of frequency and link to maps of positions

Links

About the buyer

Contact name

Norman Burgess

Address

Westbury
Westbury
BA13 3EN
England

Telephone

01373822232

Email

info@westburytowncouncil.gov.uk

Website

https://www.westburytowncouncil.gov.uk/