Published date: 17 June 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 August 2022, 12pm

Contract summary

Industry

  • Christmas tree lights - 31522000

  • Miscellaneous decoration items - 39298900

  • Christmas tree - 39298910

Location of contract

ox7 5nj

Value of contract

£39,000

Procurement reference

CNTC/CL1/2022

Published date

17 June 2022

Closing date

1 August 2022

Closing time

12pm

Contract start date

20 October 2022

Contract end date

7 February 2025

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Tenders are invited for the design, supply of, erection and removal services for Chipping Norton Town Centre Christmas Illuminations

The Council's detailed requirements are defined in the specification attached.

Chipping Norton Town Council are looking to procure a single suitably qualified service provider to carry out the design, supply, installation and, at the end of the season, the removal of Christmas illuminations in the town of Chipping Norton. This contract will also include overhaul of illuminations, including Council owned stock, prior to installation, as well as maintenance whilst in situ and erected.
Council budget is set at £13,000 excluding VAT per annum.

Council requires providers to replace mains powered LED lighting with solar powered lights where possible and where this will not lessen the impact of the display.

To design, install, remove and store Christmas Lights display for 2022 to 2024 with the intent to enhance designated areas of the town.
Colours for the display are to be a mixture of warm whites and cool whites.
The design is to include the provision, installation, lighting and removal of 1 x 4m Christmas Tree.
A switch on event may be planned to promote the display but the design should be inspirational enough to bring people into the town in its own right.
The Council would also like each electrical connection used to be fitted with a functioning timer to control the lights operational timings.
The Council is looking for unified display across the town.
Illuminated curtain lighting on one side
1 x 4m illuminated Christmas Tree
4x1.5m illuminated Christmas Trees or Motifs/Decorations to be installed in the niches of The Town Hall
Design 4 x Town Tree displays and install. Remove and retain after the festive period

Test the Council's festoon lights installed on Middle Row.

The Contractor shall provide sufficient resources to ensure smooth running of the switch on event, including final check of the lights before switch-on and to make sure all displays are in good working order following switch-on.
The Contractor will be required to ensure all Christmas illuminations will be overhauled mechanically and electrically inspected to ensure that they are in good working order prior to installation. This applies to any of the existing Council owned illuminations that are used in the final design.

Maintenance during the 6-week Festive Period:

A cherry picker with contract engineer and mate will be required to ensure that all the lights are in good working order electrically and mechanically throughout the festive period.

Contractor is required to provide on-call service 24 hours per day, seven days per week in order to respond to significant damage to/malfunction of illuminations outside scheduled maintenance periods, as required by Contract Administrator. A response time to site of 2 hours is required at all times.

More information

Attachments

About the buyer

Contact name

Luci Ashbourne

Address

The Guildhall
CHIPPING NORTON
OX75NJ
England

Telephone

01608 642341

Email

townclerk@chippingnorton-tc.gov.uk

Website

www.chippingnorton-tc.gov.uk