Published date: 26 November 2020

Last edited date: 8 December 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 6 January 2021, 3pm

Contract summary

Industry

  • Software package and information systems - 48000000

  • Storage and warehousing services - 63120000

  • Electronic information services - 64216200

    • Virus protection software development services - 72212760

    • Print utility software development services - 72212772

    • Data entry services - 72312000

    • Data capture services - 72313000

    • Document management services - 72512000

    • Documentation services - 79131000

    • Auditing services - 79212000

    • Survey services - 79311000

    • Business and management consultancy services - 79410000

    • Archiving services - 79995100

    • Cataloguing services - 79995200

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive services - 92512000

Location of contract

United Kingdom, Isle of Man, Channel Islands

Value of contract

£300,000,000

Procurement reference

RM6175

Published date

26 November 2020

Closing date

6 January 2021

Closing time

3pm

Contract start date

3 June 2021

Contract end date

2 June 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations.

CCS will be partnering with YPO to put this agreement in place.

Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' at below for further important information.

Please see the link to the PIN Notice for Lot specific information, this has also been uploaded as an attachment.

https://ted.europa.eu/udl?uri=TED:NOTICE:440794-2020:TEXT:EN:HTML

More information

Previous notice about this procurement

Records Information Management, Digital Solutions & Associated Services

  • Future opportunity
  • Published 26 September 2019, last edited 23 September 2020

Attachments

Additional text

On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications

Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.

PLEASE NOTE:
All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by Accreditation Bodies other than IASME.

On 30 June 2021, any certificate issued under the old scheme will expire.

Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information.

Registering for access:

This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 0800 069 8630.

About the buyer

Contact name

The Minister for the Cabinet Office acting through Crown Commercial Service

Address

9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
England

Telephone

+443450103503

Email

RM6175recordsmanagement@crowncommercial.gov.uk

Website

https://www.gov.uk/ccs