Published date: 26 September 2019

Last edited date: 23 September 2020

This notice was replaced on 26 November 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 26 November 2020, last edited 8 December 2020)

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Contract summary

Industry

  • Software package and information systems - 48000000

  • Storage and warehousing services - 63120000

  • Electronic information services - 64216200

    • Virus protection software development services - 72212760

    • Print utility software development services - 72212772

    • Data entry services - 72312000

    • Data capture services - 72313000

    • Document management services - 72512000

    • Documentation services - 79131000

    • Auditing services - 79212000

    • Survey services - 79311000

    • Business and management consultancy services - 79410000

    • Archiving services - 79995100

    • Cataloguing services - 79995200

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive services - 92512000

Location of contract

United Kingdom, Isle of Man, Channel Islands

Value of contract

£120,000,000

Procurement reference

RM6175

Published date

26 September 2019

Approach to market date

12 October 2020

Contract start date

15 March 2021

Contract end date

15 March 2025

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations.

CCS will be partnering with YPO to put this agreement in place.

Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' at below for further important information.

Please see the link to the PIN Notice for Lot specific information, this has also been uploaded as an attachment.

https://ted.europa.eu/udl?uri=TED:NOTICE:440794-2020:TEXT:EN:HTML

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2021/2022 £10,000,000
2022/2023 £20,000,000
2023/2024 £40,000,000
2024/2025 £50,000,000

Attachments

Additional text

1) Crown Commercial Service in conjunction with its partner YPO invites suppliers to state their expression of interest in this tender by emailing RM6175recordsmanagement@crowncommercial.gov.uk no later than midday on Friday 25th September and providing the following information:

(a) Organisation Name;

(b) Representative contact name, job title, email address and/or mobile number;

(c) Confirm YES or NO to contact information being input within CCS Salesforce System in line with GDPR requirements; and

(d) State which lot(s) interested in.

2) Suppliers are advised to draw their attention to the certification requirements specific to each Lot state within Additional Requirements.

3) Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk

4) Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

5) The value in II.1.5 is an indicative value over 4 years (48 months).

6) The date in II.3) is the estimated date of publication, please refer to the CCS website page Upcoming Deals - RM6175 Records Information Management, Digital Solutions and Associated Services for updates and monitor Tenders Electronic Daily for the publication of the OJEU contract notice.

The use of Cyber Essentials or Cyber Essentials Plus is being considered at framework and call off level and will be confirmed to the market prior to or at OJEU release.

About the buyer

Contact name

The Minister for the Cabinet Office acting through Crown Commercial Service

Address

9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
England

Telephone

+443450103503

Email

RM6175recordsmanagement@crowncommercial.gov.uk

Website

https://www.gov.uk/ccs