Published date: 30 October 2018

Last edited date: 30 October 2018

This notice was replaced on 14 November 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 14 November 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Computer-related equipment - 30230000

  • Scanning services - 79999100

Location of contract

East of England

Value of contract

£20,000

Procurement reference

C18-0288-1273

Published date

30 October 2018

Closing date

5 November 2018

Contract start date

12 November 2018

Contract end date

10 January 2019

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

To scan and index a collection of 35mm slides (22,000 initially, with up to 50 000 in total in potential follow on work) for reconciliation with metadata and input into JNCC's digital image catalogue system, with further aims to allow JNCC staff and public to search for and download images of interest.
Project Background
Over a 20 year period, JNCC (and preceding companies) undertook marine survey work all around the UK. Part of the data collection included photography, and these images were developed as 35mm slides.
Over the 20 years, 50,000 images were taken, catalogued and stored as a reference collection. This collection is becoming increasing valuable as reference material and as a baseline for monitoring. Now we have moved into a digital world, we need to ensure these images are mobilised and made openly available. In order to:
• Secure storage going forward as acetate film will deteriorate over time;
• Ensure we can make the images widely available to the public as part of our open data policy;
• JNCC is taking the first steps in reducing costs and becoming a paperless office, therefore there is a desire to move away from physically stored material.
The slides are of varying quality with a varying level of metadata and lineage. An initial filter of the slides has identified roughly 22,000 slides with full provenance and metadata.
There exist another ~20,000 slides, which are not as well catalogued that JNCC will endeavour to curate, and there is therefore the potential for follow-on work for the successful contractor to cover this subsequent tranche of slides.

More information

Attachments

Links

Additional text

You are invited by JNCC Support Co.(JNCC) to submit a tender for the supply of works or services required under the above project. If interested, you should download and carefully read ALL the documents contained in the zip file or by following the link.

About the buyer

Contact name

Dora Iantosca

Address

Monkstone House
City Road
Peterborough
PE1 1JY
England

Telephone

01733 866894

Email

dora.iantosca@jncc.gov.uk