Published date: 4 December 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 17 December 2017

Contract summary

Industry

  • Road transport services - 60100000

  • Library, archives, museums and other cultural services - 92500000

Location of contract

London

Value of contract

£5,000

Procurement reference

K-7-8-4-1

Published date

4 December 2017

Closing date

17 December 2017

Contract start date

2 February 2018

Contract end date

11 March 2018

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The National Army Museum wishes to appoint an art shipping company ("the company") to pack and transport 65 objects from various lenders to the National Army Museum in Chelsea for an exhibition opening in March 2018.

Included as separate documents with this tender brief are:

• Excel spread sheet with a list of objects, dimensions, crate requirements, courier requirements, lenders and delivery dates.
• A list of collection addresses for all lenders.
• Specification of pre-existing crates

1. The company will be responsible for:
1.1. Liaising with NAM and lenders from appointment onwards to ensure that delivery of the objects will be achieved on time for the opening of the exhibition in March 2018.
1.2. The provision of suitable packing systems to enable the safe transit of objects. This should include soft wrapping materials as well as transport crates. Where indicated on the provided spread sheet pre-made crates will be supplied and must be collected from NAM Chelsea and transported to the lender's venue.
1.3 Packing of objects for transport on collection at the lenders' sites.
1.4. Ensuring all works are transported in a vehicle fitted with climatic control and air-ride suspension.
1.5. Movement of objects to either the temporary objects store or gallery on the second floor of the museum. Please note this requirement in particular in relation to the Canoe from the Combined Military Services Museum, which will not fit in our lift.
1.6. Making all travel, accommodation and per diem arrangements for couriers, where required.
1.7. Insurance for all objects while in transit.
1.8. Responsibility for duty of care to building and internal structures during transport and installation of objects. All precautions must be taken to avoid damage including the supply/fitting of suitable protection for floor and other areas of gallery spaces during installation of objects.
1.9. Health and safety risk assessments for all aspects of the work to be carried out.
1.10. Ensuring the correct licences are held to transport the objects listed, including a section 5 firearms licence.

Access notes: Entry to the National Army Museum will be via the groups entrance, from the museums staff carpark off Royal Hospital Road. These doors enter the museum on the first floor. We do not have a loading bay or dedicated goods lift but there is a large passenger lift that will accommodate most of the objects.

Examples of similar projects: The provision of evidence relating to previous projects of a similar nature to those detailed in the accompanying document is essential and will be viewed in support to suggested method and cost estimates. Of particular relevance would be evidence demonstrating appropriate handling or large 3D objects and the logistical management of projects involving multiple lenders.

More information

Attachments

About the buyer

Contact name

Ms H Shorland

Address

National Army Museum
London
SW3 4HT
England

Telephone

020 7881 2467

Email

hshorland@nam.ac.uk

Website

www.nam.ac.uk