Published date: 18 May 2017

Last edited date: 18 May 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 May 2017

Contract summary

Industry

  • Feasibility study, advisory service, analysis - 71241000

  • Project and design preparation, estimation of costs - 71242000

  • Calculation of costs, monitoring of costs - 71244000

    • Approval plans, working drawings and specifications - 71245000

    • Supervision of building work - 71247000

    • Supervision of project and documentation - 71248000

Location of contract

Any region

Value of contract

£0

Procurement reference

BIG001-0848A

Published date

18 May 2017

Closing date

22 May 2017

Contract start date

5 June 2017

Contract end date

4 March 2018

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Fund is looking for a service provider to provide advice to enable us to develop a flexible property portfolio in England, which reflects our vision and principles and enables us to:

• Be physically present in the communities we support
• Be in spaces that reflect and encourage our vision
• Confidently invite customers and stakeholders in, to discuss ideas, collaborate with others and seek support
• Fulfil our environmental aspirations
• Be an asset to the communities in which we are based
• Utilise the facilities and supplier of the local community for their benefit (e.g. utilising social enterprises)

In practice this is likely to mean:

• A property portfolio in England that covers 6 areas of the country
• A new place that can be considered a 'hub' for working in the each of the new areas (likely to be in Manchester, Exeter and Leeds)
• Utilising existing space in Birmingham, London and Newcastle for the other three areas
• Differing set-ups in different areas of the country (some fixed offices in hubs, some shared spaces, some rented desks, utilisation of other organisations spaces etc.)
• Different costs for different areas of the country
• New working arrangements for dispersed staff
• New processes for property management and support (including hospitality and venue hire)

We do not currently have all of the in-house expertise to make this major change, and we therefore require the following:

• Advice on sourcing three new locations for offices in Exeter, Manchester and Leeds
• Advice on securing flexible space in 6 regions (Midlands, Yorkshire and Humber, North West, North East, South East, South West) which may mean co-locating with other organisations on a flexible basis so that staff who work further afield from the main office are able to access desk space when required (see below)
• Arranging moves and any refits for these offices
• Reconfiguring space in our Newcastle office, in line with changing resource numbers and requirements
• Considering appropriate use of any vacant or unused space in Birmingham
• Mentoring and developing three Facilities Managers and to the senior lead to manage these changes in the future
• Supporting the identification of appropriate contractors, developing plans and overseeing works
• Providing the Fund with advice on appropriate materials and specifications
• Providing advice on costs and running the project within budget
• Acting as direct interface with contractors
• Working as part of the overall project team
• Reporting on progress

More information

Attachments

About the buyer

Address

One Plough Place
London
EC4A 1DE
England

Email

procurement@biglotteryfund.org.uk