Published date: 1 June 2018

This notice was replaced on 10 August 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 10 August 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Specialist vehicles - 34114000

  • Winter-maintenance vehicles - 34143000

  • Special-purpose motor vehicles - 34144000

Location of contract

CB3 0ET

Value of contract

£45,000 to £65,000

Procurement reference

PS18013

Published date

1 June 2018

Closing date

11 June 2018

Contract start date

20 June 2018

Contract end date

13 August 2018

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The final date and time for the submission of bids is 11/06/2018 at 14:00

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the CCS eSourcing Portal.

Brief Description of Requirement

British Antarctic Survey (BAS) is an institute of the Natural Environment Research Council (NERC). The British Antarctic Survey (BAS) carries out an ambitious and challenging programme of science on the Antarctic Peninsula.
Rothera Research Station is the largest British Antarctic facility, is a centre for biological research and a hub for supporting deep-field and air operations. Situated on Adelaide Island to the west of the Antarctic Peninsula the site includes the Bonner research laboratory, offices and workshops and a crushed rock runway, hanger and wharf.
https://www.bas.ac.uk/polar-operations/sites-and-facilities/facility/rothera/
Rothera Research Station, the centre for BAS air operations, has a 900m gravel runway. This air facility has a control tower and radar beacons. From here planes fly either directly to the field or via fuel depots to their final destination. Rothera also has a manmade wharf for ships mooring to transfer essential logistics to and from station during the Antarctic summer.
At present the JCB 531-70 telehandler is the prime vehicle, enabling station logistic cargo operations not only during ship calls but also through the Antarctic summer period (November-April). Prime daily machines works are to relocate cargo boxes, pallets and waste around station on predominately gravel roadways but can be snow covered during early and late ends of the summer season.
BAS now has a requirement to replace its existing JCB 531-70 Telehandler to ensure that operations at Rothera can continue efficiently.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System.

This contract will be awarded based on the evaluation criteria set out in the ITQ document.

How to Apply

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement.

To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice.

If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk

Your email must clearly state:
• the name and reference for the procurement you wish to register for;
• the name of the registered Bidder;
• the name and contact details for the registered individual sending the email.

More information

Attachments

Additional text

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the bid documents.

Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.

How to Register on the CCS eSourcing Suite

Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk.

Your email must clearly state:
• name and reference for the procurement you wish to register for;
• name of the registered Bidder;
• name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503

Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contr

About the buyer

Contact name

Kerry Hammond

Address

North Star House
SWINDON
SN21FF
England

Email

professionalservices@uksbs.co.uk

Website

www.uksbs.co.uk