Published date: 18 September 2023
This notice was replaced on 19 January 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 19 January 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Heating-plant repair and maintenance work - 45259300
Repair and maintenance services of pumps, valves, taps and metal containers - 50510000
Repair and maintenance services of mechanical building installations - 50712000
Repair and maintenance services of central heating - 50720000
Repair and maintenance services of cooler groups - 50730000
Location of contract
England
Value of contract
£8,350,000
Procurement reference
BUCKSH001-DN685615-00919780
Published date
18 September 2023
Closing date
27 October 2023
Closing time
12pm
Contract start date
1 April 2024
Contract end date
31 March 2027
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Buckinghamshire Council is seeking an experienced supplier to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems.
This service includes the provision and management of the following elements:
o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules).
o Reactive maintenance to its estate's scheduled serviceable assets.
o Statutory compliance of all its scheduled serviceable assets.
o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa £20,000. NB: These works are not guaranteed to the Service Provider.
o Single Point of Contact and Emergency 24/7 Call Out Facility
Maintenance is defined as: 'the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function'
The Service Providers will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management.
The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate.
The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific.
Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term.
All Service Providers must be registered with the appropriate confederation or association related to the respective trades involved. In addition, suppliers must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services.
The contract start date is anticipated to be 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each.
TUPE may apply to this contract.
More information
Links
Additional text
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The Contract Value is the total contract value for the initial 3 year period plus the additional 24 month extension i.e. 3+1+1
About the buyer
Contact name
Ann Spence
Address
Walton Street Offices
Aylesbury
HP20 1UA
England
ann.spence@buckinghamshire.gov.uk
Website
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