Published date: 19 January 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 27 October 2023, 12pm

Contract summary

Industry

  • Heating-plant repair and maintenance work - 45259300

  • Repair and maintenance services of pumps, valves, taps and metal containers - 50510000

  • Repair and maintenance services of mechanical building installations - 50712000

    • Repair and maintenance services of central heating - 50720000

    • Repair and maintenance services of cooler groups - 50730000

Location of contract

England

Value of contract

£8,350,000

Procurement reference

BUCKSH001-DN685615-00919780

Published date

19 January 2024

Closing date

27 October 2023

Closing time

12pm

Contract start date

1 April 2024

Contract end date

31 March 2027

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Buckinghamshire Council is seeking an experienced supplier to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems.\r
This service includes the provision and management of the following elements:\r
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o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules).\r
\r
o Reactive maintenance to its estate's scheduled serviceable assets.\r
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o Statutory compliance of all its scheduled serviceable assets. \r
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o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa £20,000. NB: These works are not guaranteed to the Service Provider. \r
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o Single Point of Contact and Emergency 24/7 Call Out Facility\r
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Maintenance is defined as: 'the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function'\r
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The Service Providers will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management.\r
\r
The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate.\r
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The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific.\r
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Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term.\r
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All Service Providers must be registered with the appropriate confederation or association related to the respective trades involved. In addition, suppliers must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services. \r
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The contract start date is anticipated to be 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each.\r
\r
TUPE may apply to this contract.\r

More information

Previous notice about this procurement

The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)

  • Opportunity
  • Published 18 September 2023

Links

Additional text

The Contract Value is the total contract value for the initial 3 year period plus the additional 24 month extension i.e. 3+1+1

Award information

Awarded date

10 January 2024

Contract start date

1 April 2024

Contract end date

31 March 2027

Total value of contract

£4,136,680

This contract was awarded to 1 supplier.

Tencer Limited

Address

Unit 14
Lincoln Park Business Centre, Lincoln Road, Cressex Industrial Estate, High Wycombe,
Buckinghamshire, HP12 3RD

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Ann Spence

Address

Walton Street Offices
Aylesbury
HP20 1UA
England

Email

ann.spence@buckinghamshire.gov.uk

Website

https://www.buckinghamshire.gov.uk/