Published date: 16 November 2023

Last edited date: 23 November 2023

Open future opportunity - This means that the buyer is not yet ready to invite bid applications but early notification has been provided and some dialogue may be possible.


Approach to market date: 1 December 2024

Contract summary

Industry

  • Office machinery, equipment and supplies except computers, printers and furniture - 30100000

  • Printers and plotters - 30232100

  • Colour graphics printers - 30232130

    • Software package and information systems - 48000000

    • Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment - 50300000

    • Document management software development services - 72212311

    • Print utility software development services - 72212772

    • System, storage and content management software development services - 72212780

    • Storage management software development services - 72212782

    • Systems and technical consultancy services - 72220000

    • Document management services - 72512000

    • Office automation services - 72513000

    • Auditing services - 79212000

    • Survey services - 79311000

    • Business and management consultancy and related services - 79400000

    • Reprographic services - 79520000

    • Printing and related services - 79800000

    • Library management services - 79995000

Location of contract

United Kingdom

Value of contract

£800,000,000

Procurement reference

RM6361

Published date

16 November 2023

Approach to market date

1 December 2024

Contract start date

13 September 2025

Contract end date

12 September 2029

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments.

CCS will be partnering with YPO and ESPO to put this agreement in place.

The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement.

The duration of the Framework Agreement if four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement.

Further information regarding supplier engagement is included in the Additional Information section VI.3.

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2025/2026 £200,000,000
2026/2027 £200,000,000
2027/2028 £200,000,000
2028/2029 £200,000,000

Attachments

Additional text

This Prior Information Notice is to signal an intention to commence market engagement with those within the Multifunctional device (MFD) market.

Please refer to the attachments area for the full details on the market engagement for this procurement.

This prior information notice replaces the previous PIN issued on the 16/11/2023
https://www.find-tender.service.gov.uk/Notice/033968-2023

Please also note that a new PIN will be issued shortly with the link to the Upcoming Deals on the CCS website.

Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

The value in II.1.5 is an indicative value over 4 years.

The date in II.3) is the estimated date of publication. CCS will publish an update PIN shortly providing access to the CCS website page listing upcoming deals and updates and monitor Find A Tender Service for the publication of the contract notice.


The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.

To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement.

Please note that the Carbon Net Zero Team cannot advise on CRP compliance to bidders in a live procurement. For further guidance on 'producing your carbon reduction plan' please follow this link: https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and-training-tickets-224041864247

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

The minister for the cabinet office acting through Crown Commercial Service

Address

9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
United Kingdom

Telephone

+44 3150103503

Email

supplier@crowncommercial.gov.uk

Website

https://www.gov.uk/government/organisations/CCS