Published date: 13 September 2023

Closed early engagement


Closing date: 29 September 2023

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

LA9 7RG

Procurement reference

pd010923

Published date

13 September 2023

Closing date

29 September 2023

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

University Hospitals of Morecambe Bay NHS Foundation Trust (UHMBT) is assessing the market for an NHS Foundation Trust Membership Database from organisations with already live and available systems.

The database/system is required to deliver the following:

Database/System Requirements
• The system must be able to collect and store new members details and existing members amended details automatically from an on-line form.
• The system must be able to filter by constituency and member name as a minimum.
• The system must have the ability to enable documents/e-mails to be sent to all members individually as though it has been sent from a Trust e-mail account.
• The system must allow access from multiple people and allow input directly to the system as well a via a form (hosted on our web-site).
• The system must allow the user(s) to download details of eligible members and send them (eg) postal voting papers for elections, correspondence etc.
• The system must allow the generation of reports regarding membership utilising the information and demographics contained within the database. (Name/Age/Date of Birth/Address/Post Code/Telephone Number/e-mail address/method of contact etc).

System Interface:
• The system must be able to interface with the Trust's Governance system which is used for the election process of Public Governors.

Ongoing Support:
• Help Desk support for a minimum of 5 days, Monday to Friday, 09:00 to 17:00h.
• Training for new users.
• Ability to add/rotate users.

More information

Attachments

  • SoW FT Database.doc
  • Technical specifications
  • Please refer to the attached Specification of Requirement.
  • SoW FT Database.doc
  • Technical specifications
  • Please refer to the attached Specification of Requirement.

Additional text

Please provide an outline of your system, confirming your ability to meet the requirements of the outline specification.

Note the current approximate value of the contract over a period of 3 years is £25,000 to £35,000.

About the buyer

Contact name

Paul Dowell

Address

Westmorland General Hospital,Burton Road
KENDAL
LA97RG
England

Telephone

01539716632

Email

paul.dowell@mbht.nhs.uk