Published date: 23 January 2023

Last edited date: 22 February 2023

This notice was replaced on 26 June 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 26 June 2023, last edited 27 October 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary


  • Patient-administration system - 48814200

Location of contract

United Kingdom

Value of contract

£1 to £150,000,000

Procurement reference


Published date

23 January 2023

Closing date

27 February 2023

Closing time


Contract start date

3 April 2023

Contract end date

2 April 2025

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



Commercial Procurement Services seeks to introduce a new Framework Agreement which will allow NHS Trusts to procure legacy information integration and management solutions. When NHS organisations migrate from either a Patient Administration System (PAS) to an Electronic Patient Records (EPR) system, or move from one EPR to another, much of the clinical patient data held in the previous system and other legacy systems is archived. Access to this data is through an archived version of the legacy system(s) and requires a separate login, making accessing this patient data a slow process. The organisation is then required to maintain archive contracts for one or more legacy systems, which may be unsupported, in order to allow continued access to the archived patient data.

This framework relates to the procurement of a cloud-based or on-site archive which interfaces directly with the live EPR, so clinicians can access archived clinical patient data seamlessly from within the live EPR. The data is extracted, analysed and migrated to the new system, ensuring the data is usable in the new system.

How to express interest and bid for this opportunity:
1) Browse to the e-sourcing portal and click on view current opportunities;
2) Select the title of the ITT.
3) Review the ITT, framework agreement specification, prerequisites and list of eligible users (you may do this without registering).
4) Register your organisation on the eSourcing portal (this is only required once).
5) Accept the portal terms and conditions and click 'continue', enter your organisation and user details; note the username you chose and click 'Save' when complete; you will shortly receive an e-mail with your unique password (please keep this secure);
6) Login to the portal with the username/password.
7) Click the 'PQQs/ITTs Open To All Suppliers' link (These are pre-qualification questionnaires or invitations to tender open to any registered supplier).
8) Click on the relevant PQQ/ITT to access the content.
9) Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs' page (This is a secure area reserved for your projects only). You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box.
10) Responding to the ITT. Click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). You can now use the messages function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page.

If you require any further assistance please consult the online help or contact the eTendering help desk.

More information


  • Bidding documents
  • All documents related to this procurement can be found at the above web address.

Additional text

Tender closing date amended from 23/02/2023 at 17:00 to 27/02/2023 at 17:00.

About the buyer

Contact name

Sarah Morris


Liverpool Road