Published date: 20 September 2024
This notice was replaced on 17 March 2025
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 17 March 2025)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Repair and maintenance services - 50000000
Location of contract
England
Value of contract
£470,000
Procurement reference
BUCKSH001-DN743859-11530704
Published date
20 September 2024
Closing date
23 October 2024
Closing time
12pm
Contract start date
1 February 2025
Contract end date
31 January 2028
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from February 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high-quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards.
Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication.
Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council's operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems.
Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at £470,000. This is only an estimate and the actual spend maybe higher or lower than this figure.
The Council is of the opinion that TUPE will not apply.
About the buyer
Contact name
Adrian Ratcliff
Address
Walton Street Offices
Aylesbury
HP20 1UA
United Kingdom
Telephone
+44 1296383337
adrian.ratcliff@buckinghamshire.gov.uk
Website
Share this notice
All content is available under the
