Published date: 17 March 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 23 October 2024, 12pm

Contract summary

Industry

  • Repair and maintenance services - 50000000

Location of contract

England

Value of contract

£470,000

Procurement reference

BUCKSH001-DN743859-11530704

Published date

17 March 2025

Closing date

23 October 2024

Closing time

12pm

Contract start date

1 February 2025

Contract end date

31 January 2028

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from February 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high-quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards.\r
\r
Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication.\r
\r
Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council's operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems.\r
\r
Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at £470,000. This is only an estimate and the actual spend maybe higher or lower than this figure.\r
\r
The Council is of the opinion that TUPE will not apply.\r
\r

More information

Previous notice about this procurement

Biomass Boiler Service and Maintenance

  • Opportunity
  • Published 20 September 2024

Award information

Awarded date

14 March 2025

Contract start date

1 April 2025

Contract end date

31 March 2028

Total value of contract

£500,000

This contract was awarded to 1 supplier.

BBSM Ltd

Address

5b Oaklands Court, Tiverton Way, Tiverton Business Park, Tiverton, EX16 6TG

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Adrian Ratcliff

Address

Walton Street Offices
Aylesbury
HP20 1UA
United Kingdom

Telephone

+44 1296383337

Email

adrian.ratcliff@buckinghamshire.gov.uk

Website

https://www.buckinghamshire.gov.uk/