Published date: 18 July 2018
This notice was replaced on 15 November 2018
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 15 November 2018)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Document management system - 48311100
Storage and retrieval services - 63121000
Data services - 72300000
Document management services - 72512000
Archiving services - 79995100
Records management - 79996100
Scanning services - 79999100
Archive destruction services - 92512100
Location of contract
Any region
Value of contract
£60,000,000
Procurement reference
390_18
Published date
18 July 2018
Closing date
15 August 2018
Contract start date
1 October 2018
Contract end date
30 September 2020
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
To reflect the different types of document management services required, the framework will be divided into following lots:
• Lot 1 - Electronic document scanning services and software solutions
• Lot 2 - Document storage, retrieval and associated services
• Lot 3 - Total document management solutions
• Lot 4 - Enhanced handling and security requirements
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-(1)/FAQs/Legal
To tender: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity '390_18' d) Express an interest (e) Download the tender from the website.
Please note: the closing date and time for submission of tenders is 12:00 midday, 15/08/2018
More information
Links
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- www.eastmidstenders.org
- Tender notice
- East Mids Tenders
Additional text
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To tender: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity '390_18' d) Express an interest (e) Download the tender from the website.
Please note: the closing date and time for submission of tenders is 12:00 midday, 15/08/2018
About the buyer
Contact name
Ms Krishna Mistry
Address
Barnsdale Way, Grove Park
Enderby
LEICESTER
LE19 1ES
England
Telephone
+44 1162944163
Website
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