Published date: 15 November 2018

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 15 August 2018

Contract summary

Industry

  • Document management system - 48311100

  • Storage and retrieval services - 63121000

  • Data services - 72300000

    • Document management services - 72512000

    • Archiving services - 79995100

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive destruction services - 92512100

Location of contract

Any region

Value of contract

£60,000,000

Procurement reference

390_18

Published date

15 November 2018

Closing date

15 August 2018

Contract start date

1 October 2018

Contract end date

30 September 2020

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

To reflect the different types of document management services required, the framework will be divided into following lots:

• Lot 1 - Electronic document scanning services and software solutions
• Lot 2 - Document storage, retrieval and associated services
• Lot 3 - Total document management solutions
• Lot 4 - Enhanced handling and security requirements

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-(1)/FAQs/Legal

More information

Previous notice about this procurement

390_18 Document Management Solutions

  • Opportunity
  • Published 18 July 2018

Award information

Awarded date

23 October 2018

Contract start date

1 November 2018

Contract end date

31 October 2020

Total value of contract

£60,000,000

This contract was awarded to 16 suppliers.

Box-it UK Ltd

Address

Winnall Down, Alresford Road, Winchester, Hampshire, SO21 1FP

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Civica UK Limited

Address

Southbank Central, 30 Stamford Street, London, SE1 9LQ

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Crisp Documents Limited

Address

Dunard House, 35 Howieshill Road, Cambuslang, Glasgow, G72 8PW

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

Crown Records Management Ltd

Address

Cullen Square, Deans Road, Deans Industrial Estate, Livingston, West Lothian, EH54 8SJ

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

DataSpace (UK) Ltd

Address

Wincham Business Park, Wincham, Northwich, Cheshire, CW9 6GB

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

Document Options Limited

Address

Pavillion House, Ground Floor, 19 New Road, Brighton, East Sussex, BN1 1UF

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

EDM Group Limited

Address

Queens House, 8-9 Queen Street, London, EC4N 1SP

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Hugh Symons Information Management

Address

Alder Hills Park, 16 Alder Hills, Poole, BH12 4AR

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

Iron Mountain (UK) PLC

Address

The Cottons Centre, 3rd Floor, Tooley Street, London, SE1 2TT

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

MISL Limited

Address

Moor Farm, Kings Lane, Sotherton, Beccles, Suffolk, NR34 8AF

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

Northgate Public Services (UK) Limited

Address

Peoplebuilding 2, Peoplebuilding Estate, Maylands Avenue, Hemel Hempstead, Hertfordshire, HP2 4NW

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Restore Plc

Address

The Databank, Unit 1 Redhill Distribution Centre, Salbrook Road, Redhill, Surrey, RH1 5DY

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Shredall (East Midlands) Limited

Address

Joy House, Bestwood Business Park, Park Road, Bestwood Village, Nottingham, Nottinghamshire, NG6 8TQ

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

Stor-a-File Ltd

Address

Unit 5 Wanlip Road Industrial Estate, Syston, Leicestershire, LE7 1PD

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

Storetec Services Limited

Address

Sidings Business Park, Freightliner Road, Hull, HU3 4XA

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

Swiss Post Solutions Ltd

Address

Parkshot House, 5 Kew Road, Richmond, TW9 2PR

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Ms Krishna Mistry

Address

Barnsdale Way, Grove Park
Enderby
LEICESTER
LE19 1ES
England

Telephone

+44 1162944163

Email

tenders@espo.org

Website

www.espo.org