Published date: 20 January 2022

This notice was replaced on 16 March 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 16 March 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Repair, maintenance and associated services of vehicles and related equipment - 50100000

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

United Kingdom

Value of contract

£85,000,000

Procurement reference

MET POLICE__COUPA EVENT#387

Published date

20 January 2022

Closing date

21 February 2022

Closing time

5pm

Contract start date

31 October 2023

Contract end date

31 October 2033

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

On behalf of the contracting authority, the Mayor's Office for Policing and Crime (MOPAC), the Metropolitan Police Service (MPS) is procuring the Supply and Delivery of Service, Maintenance, Repair and Inspection (SMR&I) of the Metropolitan Police Service's Overt Fleet; using the Competitive Procedure with Negotiation (CPN) through the MPS e-tendering platform Coupa.

Procurement 5 is part of a SMR&I multi-operating model. Further procurements that form part of this model will be later issued for tender via the CPN process in 2022.

We are releasing the Selection Questionnaire (SQ) for initial selection of potential Suppliers. Those who are shortlisted past the initial selection will be directly invited to submit a bid via the Invitation to Negotiate (ITN) stage of the procurement process on Coupa.

This SQ applies to the following lots as part of Procurement 5:
• Procurement 5- Lot 1: Systems integrator
• Procurement 5- Lot 2: Vehicle collection and delivery

The Authority intends to award a Contract or Contracts for these lots for a minimum period of seven years, with options to extend for three further periods of one year each.

There is a separate SQ for each lot as part of Procurement 5 and potential suppliers can submit an SQ for either or both lots.

Potential suppliers wishing to participate in this SQ opportunity and view all/any associated documents are invited to register via the following link:

https://supplier.coupahost.com/quotes/public_events?customer=metpolice

(please copy and paste the link into your internet browser)

The Coupa Sourcing Event reference is 387. Please search for this event reference.

The Statement of Requirements is attached on Coupa.

In addition, attached on Coupa are a Non-disclosure agreement and Official Secrets Act 1989 declaration which must be signed for entrance to the Virtual Data Room (VDR) which holds further data and documentation that may aid SQ responses and inform suppliers of their capability to deliver the contracted services.

Clarification questions must be submitted via Coupa.

The MPS/Authority without liability will reserve the right to make any changes necessary to any tender documentation whilst in publication. Any changes made will be communicated accordingly via Coupa.

More information

Previous notice about this procurement

Supply and Delivery of Contracted Services for the Service, Maintenance, Repair and Inspection of Metropolitan Police Service's Overt Fleet

  • Future opportunity
  • Published 16 December 2021

Links

Additional text

Ranking and Selection

Subject to the provisions of Regulation 65, the Authority intends to invite all Applicants (and a minimum of three (3) Applicants) to the next stage of the Process where those Applicants:

(1) meet all eligibility requirements in Part 1 of the SQ Response Form as set out in the Evaluation Methodology;
(2) are awarded a pass for all aspects of the evaluation which are assessed on a pass / fail basis in accordance with the SQ Evaluation Methodology;

noting that the Authority reserves the right to disqualify an Applicant who scores a zero (0) in one or more of their responses to scored questions and/or scores three (3) or more ones (1) in their responses to scored questions.

Those Applicants who are shortlisted shall receive the Authority's ITN and associated documentation.

Applicants who have been unsuccessful will be notified and will take no further part in the Process.

About the buyer

Contact name

Samantha Richardson

Address

Kilburn Police Station
38 Salusbury Road
LONDON
NW6 6LT
England

Email

Samantha.Richardson@met.police.uk