Published date: 6 October 2022
This notice was replaced on 9 December 2022
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 9 December 2022)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Repair and maintenance services - 50000000
Letting services of short-stay furnished accommodation - 55250000
Accommodation services - 98341000
Location of contract
England
Value of contract
£2,206,100
Procurement reference
CCC001-DN605409-39497796
Published date
6 October 2022
Closing date
7 November 2022
Closing time
12pm
Contract start date
23 January 2023
Contract end date
22 January 2027
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The Service Provider company will need to provide a detailed set of Property Management Services including, but not limited to, the following areas:
Marketing, lettings & related administration, including an approved marketing plan & strategy to let all accommodation within the property (251 student rooms & flats) within each academic year by undertaking and managing an active & targeted marketing campaign including access to a corporate website with online booking capabilities.
Dealing with student enquires and viewings with prospective occupants; processing student accommodation applications and completing all necessary tenancy agreements with each individual tenant, including the administration of tenant deposits and reservation fees.
Monitor service delivery at the property and conduct periodic audits and student satisfaction surveys to encompass all services delivered by the successful Service Provider company.
Collection of all rental income, other income, and all monies due from the tenants at the property and remit such amounts to the Rent Account on behalf of the property owner.
Prepare and provide to the owner a budget and any other requested financial information or other such occupancy data for the owner's approval each academic year
Ensure that a named Contract Manager is in place who has overall responsibility for the property and successful implementation of all required property management services and reports directly to the property owner. To ensure that all contracts are awarded in compliance with CCC's procurement policy
Provide a comprehensive system and management team (with relevant qualifications & experience in managing Student Accommodation) to ensure the efficient and effective delivery of all property management services at the property.
To recruit, provide and manage all staff necessary to provide the full set of Services necessary for the efficient and effective management of the property.
Ensure that a robust system is put in place that addresses and appropriately manages compliance with all applicable health & safety legislation and any other legislation that applies to the property, including maintaining up to da
This requirement is not split into Lots, as the Authorities require one single provider to service this requirement, for ease of management and to drive efficiencies.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Register before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
About the buyer
Contact name
Jon Collyns
Address
New Shire Hall
Alconbury Weald
Huntingdon
PE28 4YE
United Kingdom
Telephone
+44 7775703930
Jon.Collyns@cambridgeshire.gov.uk
Website
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