Published date: 9 December 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 7 November 2022, 12pm

Contract summary

Industry

  • Repair and maintenance services - 50000000

  • Letting services of short-stay furnished accommodation - 55250000

  • Accommodation services - 98341000

Location of contract

England

Value of contract

£2,206,100

Procurement reference

CCC001-DN605409-39497796

Published date

9 December 2022

Closing date

7 November 2022

Closing time

12pm

Contract start date

23 January 2023

Contract end date

22 January 2027

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Service Provider company will need to provide a detailed set of Property Management Services including, but not limited to, the following areas:

Marketing, lettings & related administration, including an approved marketing plan & strategy to let all accommodation within the property (251 student rooms & flats) within each academic year by undertaking and managing an active & targeted marketing campaign including access to a corporate website with online booking capabilities.
Dealing with student enquires and viewings with prospective occupants; processing student accommodation applications and completing all necessary tenancy agreements with each individual tenant, including the administration of tenant deposits and reservation fees.
Monitor service delivery at the property and conduct periodic audits and student satisfaction surveys to encompass all services delivered by the successful Service Provider company.
Collection of all rental income, other income, and all monies due from the tenants at the property and remit such amounts to the Rent Account on behalf of the property owner.
Prepare and provide to the owner a budget and any other requested financial information or other such occupancy data for the owner's approval each academic year
Ensure that a named Contract Manager is in place who has overall responsibility for the property and successful implementation of all required property management services and reports directly to the property owner. To ensure that all contracts are awarded in compliance with CCC's procurement policy
Provide a comprehensive system and management team (with relevant qualifications & experience in managing Student Accommodation) to ensure the efficient and effective delivery of all property management services at the property.
To recruit, provide and manage all staff necessary to provide the full set of Services necessary for the efficient and effective management of the property.
Ensure that a robust system is put in place that addresses and appropriately manages compliance with all applicable health & safety legislation and any other legislation that applies to the property, including maintaining up to da

This requirement is not split into Lots, as the Authorities require one single provider to service this requirement, for ease of management and to drive efficiencies.

The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.

Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Register before being able to view the full tender details.

In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.

More information

Previous notice about this procurement

22018 Operating Agreement for Brunswick House

  • Opportunity
  • Published 6 October 2022

Award information

Awarded date

2 December 2022

Contract start date

23 January 2023

Contract end date

22 January 2027

Total value of contract

£2,243,700

This contract was awarded to 1 supplier.

Derwent Facilities Management Ltd

Address

Suite GB, Central House Otley Road
Harrogate North Yorkshire
HG3 1UF

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Jon Collyns

Address

New Shire Hall
Alconbury Weald
Huntingdon
PE28 4YE
United Kingdom

Telephone

+44 7775703930

Email

Jon.Collyns@cambridgeshire.gov.uk

Website

https://www.cambridgeshire.gov.uk/