Published date: 31 July 2018

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Approach to market date: 26 September 2018

Contract summary

Industry

  • Meal-serving services - 55320000

  • Cafeteria services - 55330000

  • Beverage-serving services - 55400000

    • Canteen and catering services - 55500000

Location of contract

GU2 4BB

Value of contract

£95,000

Procurement reference

Concession Contract -The Coffee Shop at Millmead

Published date

31 July 2018

Approach to market date

26 September 2018

Contract start date

7 January 2019

Contract end date

27 December 2024

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

(See Brief Prospectus attachment at section 6 for more information).
Key dates are:
Invitation to tender date: 18/08/2018 (tender documents will be available from this date)
Tender return date: 26/09/2018
Site visit/open day: 29/08/2018
Guildford Borough Council wishes to invite tenders for a catering concessions contract, operating from the Coffee Shop within the Council's offices in Guildford Surrey. The Council has over 400 full and part time staff based at Millmead and shares the office space with a further 150 employees from another organisation. The current concessions contract has been successful with the developing service benefitting from increasing emphasis placed on hospitality, sandwiches, snacks and lighter meals for staff and visitors, producing sales which have increased impressively. A new opportunity now arises from the intention to offer services and facilities to the general public over the lunchtime period. The Council is seeking an entrepreneurial partner with vision, enthusiasm and drive to build on this success and:
- Provide quality food and beverage services to the staff, visitors, contractors and members of the public who work at and visit the Millmead complex,
- Develop the business further, increasing usage,
- Ideally operate on a nil subsidy or commercial basis.

The Council intends to invite tenders for this service with a tender period from 13 August 2018 to 26 September 2018. Tender documents may be accessed electronically and tenders are to be submitted electronically through the Council's e-tendering web portal at:
https://In-tendhost.co.uk/sharedservices/aspx/
This will take you to the SE Shared services e-sourcing portal where you may register and log in to view and submit a tender.

Tendering documents will be available on In-tend from 13 August 2018 and will include the service specification and the criteria to be applied for the award of the contract.
Please note that during the tender period there will be a site visit/open day opportunity to view the facilities on Wednesday 29/08/2018

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2017/2018 £0

Attachments

Additional text

The estimate of the concession contract value is based upon total sales of £148K in 2017/18. Assuming this is maintained for a 5 year period, total sales would be £740K.

See tender documents for description of contract period

About the buyer

Contact name

Kevin Handley

Address

Millmead House
GUILDFORD
GU24BB
England

Telephone

01483 444447

Email

Kevin.Handley@guildford.gov.uk

Website

www.guildford.gov.uk