Published date: 16 May 2019

This notice was replaced on 25 July 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 30 July 2019, last edited 30 July 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary


  • Repair and maintenance services of building installations - 50700000

Location of contract

South East

Value of contract


Procurement reference


Published date

16 May 2019

Closing date

14 June 2019

Contract start date

2 December 2019

Contract end date

30 November 2023

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



The Council are looking to appoint a contractor to provide a Reactive Building Maintenance and Repair Service. There may also be an opportunity, subject to performance; to be invited to quote for other minor building works contracts.
The appointed contractor will be required to provide a 24 hour service to all Bracknell Forest Council premises including schools. Schools will be included in the Invitation to Tender but their decision to procure the service will be on an optional basis.
The contractor will provide maintenance and repair of building fabric, mechanical and electrical services. The exception to this will be where term maintenance contracts exist for specialist plant and equipment.

Work will be prioritised into three categories, 2 hour maximum response on emergency or health & safety (life threatening) situations, 4 hour maximum response for urgent but non-emergency work and 4 days for all other work required.

The contract will commence on 1st December 2019 with an initial period of 3 years term and discretionary 1 year extension (i.e. 3 + 1). Total contract value estimated between £1,200,000 and £1,600,000 depending on usage and contract duration. Organisations must register their interest on the South East Business Portal site in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site.

This will be a restricted two-stage process. Stage 1 is the Selection Questionnaire for tenderer selection and, if successful, at stage 1, organisations will be invited to tender at stage 2.

About the buyer

Contact name

Kevin Ayers


Time Square
Market Street
RG12 1JD
United Kingdom