Published date: 27 March 2020

This notice was replaced on 24 September 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 24 September 2020)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Travel services - 63515000

  • Security services - 79710000

Location of contract

Any region

Value of contract

£270,000

Procurement reference

UK SBS CS19032

Published date

27 March 2020

Closing date

11 May 2020

Contract start date

3 August 2020

Contract end date

2 August 2023

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The final date and time for the submission of bids is Monday 11th May 2020 at 14:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal.
The proposed service would provide a platform for co-ordinating all international travel and field work risk management across UKRI Research Councils. The service would need to provide comprehensive, single point of contact, pre-travel medical and security advice, training and security. Medical support whilst "in country" is required and this would also include the management of international incidents and emergencies affecting UKRI employees.
The service is required to enhance the existing risk management processes across in UKRI for overseas fieldwork and travel and provide a more robust emergency incident response process.
The service would need the capability to link together and work with existing travel booking contracts, and contracts of overseas travel insurance held by UKRI.
The aim is to provide a one stop service for the risk management of overseas field work and provide a single point of contact solution for travellers and managers.
1.To improve international travel and field work safety with increased access to pre-travel risk assessment, planning tools and information
2.Improve the provision of training for employees working overseas in relation to health, security and cultural issues
3.Provide the ability to keep employees informed of any emerging or changing medical and security risks while overseas and providing options for assistance.
4.Provide UKRI with the ability to communicate with and manage travellers in terms of location tracking and communications
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the "Regulations"). The estimated value of this opportunity is £270,000.00 Ex VAT. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found within the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the RFP document.
How to Apply .
UK SBS will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 33TC65ZGRR
Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

More information

Attachments

Links

Additional text

DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

About the buyer

Contact name

Kerry Hammond

Address

North Star House
SWINDON
SN21FF
England

Telephone

01793 867000

Email

professionalservices@uksbs.co.uk

Website

www.uksbs.co.uk