Published date: 3 January 2019
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Grounds maintenance services - 77314000
Location of contract
OX11 7JN
Value of contract
£100,000
Procurement reference
DTC01
Published date
3 January 2019
Closing date
4 February 2019
Contract start date
1 April 2019
Contract end date
31 March 2023
Contract type
Service contract
Procedure type
Single tender action (below threshold)
A direct contract with a single supplier, without competition.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The total grass area currently covered by this contract is 129,362 square metres, this quantity could vary over the duration of the contract due to development in various parts of the town.
It is proposed that the grass will be cut monthly between April and October with a further cut the following March making 8 cuts in total.
The grass is to be cut using suitable machinery with grass cuttings being left on the sward. Litter picking is to take place before grass cutting and all obstacles are to be cut around using strimmers. All grass cuttings must be cleared from pavement and road areas after cutting.
Grass shall be cut to a height of not more than 40mm without scalping.
Some verges have spring bulbs planted in them these bulb areas will not be cut until at least 6weeks after flowering has finished.
Maps showing all verges are available to view at Didcot Town Council offices, Britwell Road, Didcot, OX11 7HN.
All machinery used on the contract must be in good working order with all safety guards in place. Operatives must be trained in the use of the equipment and be supplied with all the necessary PPE.
The contractor must supply copies of public liability and employer insurance cover. Minimum public liability cover is £10 million.
The contractor will be liable for any damage caused to vehicles and property during the grass cutting operation.
Contract price to be returned to DTC Offices, Britwell Road, Didcot,
Oxon, OX11 7HN by noon on Monday 4th February 2019. The contract award will be decided at the councils Environment Committee on Monday 11th February 2019.
The contract will start on Monday 1st April 2019. The previous contractor will have completed a cut in March 2019.
Invoices will be paid monthly in arrears after a cut has taken place and has been inspected by the councils Outdoor Services Manager. The contractor will be given 5 days to rectify any defaults identified.
The contractor will supply a breakdown of resources required to undertake the contract in full. This will include manpower, vehicles, machinery and the local office or depot from which the contract will operate.
The contractor will supply a copy of their Health& Safety policy, and a risk assessment and method statement for the works to be carried out.
The contractor needs to be aware that on Fridays both waste & recycling bins are collected throughout Didcot and this may cause delays in grass cutting on these days.
Any queries on the tender details contact Tony Rudge, Outdoor Services Manager at Didcot Town Council on 01235 812637 or email trudge@didcot.gov.uk
About the buyer
Contact name
Tony Rudge
Address
Civic Hall, Britwell Road
DIDCOT
OX117HN
England
Telephone
01235750031
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Closing: 4 February 2019
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