Published date: 17 January 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 18 November 2024, 9am

Contract summary

Industry

  • Event services - 79952000

Location of contract

SW3 4SR

Value of contract

£175,000

Procurement reference

RHC-23

Published date

17 January 2025

Closing date

18 November 2024

Closing time

9am

Contract start date

5 June 2025

Contract end date

14 June 2027

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Please note that this advert closes on 18th November 2024 0900. No further interest will be accepted after this date.

The purpose of this tender (RHC - 23) is for the installation and removal of seating stands to support up to 2400 seats. In addition, requires a built platform that merges two large areas of grass.

The Royal Hospital has 230 staff and up to 300 residents on site and for the purpose of the Founder's Day requirement there would be a need for seating for 2,400 guests and members of the public on site who could potentially be making use of the Seating for the Parade segment of Founders Day.

Scale of Requirement:
• All such structural units are erected according to any plan issued to the Royal Hospital Chelsea, which have been approved by the Royal Hospital Chelsea.
• It is desirable that, in the future, the allocation of seating will be done using software tools. In addition to an A1 paper plan of the seating, it would be beneficial for it to be available in a format that would interoperate with ticketing software/applications.
• All structures are checked and certified as being safe for use by an accredited competent person before the setup is handed over to a member of Royal Hospital Facilities Management staff.
• All structural units are to be fully erected and secured against adverse weather conditions and handed over to Royal Hospital staff on the day prior to the Governor's Review (which takes place on the Tuesday prior to Founders Day).
• All Stands and seats are clearly marked for ease of the users.
• All open scaffolding structures are covered with a material in keeping with the setting but must be approved by the Royal Hospital Chelsea.
• All structures are removed from Site after, as agreed with the Royal Hospital Chelsea. All areas/surfaces used by the construction team are protected at all times during the build-up and break down of the Stands.
• All RHC In Pensioners, Staff and General Public, are protected from the work force with correct and compliant signage and barriers during the build-up and break down of all Structures, this must include vehicle movement.


Please email jonathan.clarke@chelsea-pensioners.org.uk to request the tender documents.

More information

Previous notice about this procurement

Provision of Stands & Seating at The Royal Hospital Chelsea

  • Opportunity
  • Published 11 October 2024

Additional text

Please email jonathan.clarke@chelsea-pensioners.org.uk to request the tender documents.

Award information

Awarded date

18 December 2024

Contract start date

5 June 2025

Contract end date

14 June 2027

Total value of contract

£153,900

This contract was awarded to 1 supplier.

Arena Event Services Group

Address

Needingworth Industrial Estate, Needingworth Road, St. Ives, England, PE27 4NB

Reference

Companies House number: 04069053

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Jonathan Clarke

Address

Royal Hospital Road
LONDON
SW34SR
England

Telephone

02078815436

Email

jonathan.clarke@chelsea-pensioners.org.uk

Website

www.chelsea-pensioners.org.uk