Published date: 21 June 2022

Last edited date: 1 July 2022

This notice was replaced on 26 October 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 26 October 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Office cleaning services - 90919200

Location of contract

WC1A 1DE

Value of contract

£28,000

Procurement reference

Routine office cleaning

Published date

21 June 2022

Closing date

8 July 2022

Closing time

12pm

Contract start date

10 November 2022

Contract end date

3 September 2024

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Legal Services Board (LSB) is seeking to appoint a cleaning service provider to provide routine cleaning of its office premises.

Our office is in central London and 223m2 in area. The office space consists of:
• 28 work desks in an open-plan configuration
• four meeting rooms of varying size
• breakout seating
• kitchen with seating area
• small reception space
• small communications and stationery room
• shared toilets cleaned by our landlord

Annex A shows our office layout. All areas are carpeted, except for the kitchen with seating area, which is vinyl flooring. The kitchen has a dishwasher, which is generally loaded and unloaded by the cleaners, though sometimes by LSB colleagues. Cleaning equipment, such as a vacuum and mop, is currently provided by the incumbent supplier. Waste and recycling are removed to the ground floor, via a lift, by the current cleaners. We have a flexible working policy, which means that we are not all in the office every day. We have a hot-desking arrangement in the office.

We have been leasing our office since September 2019. The lease expires September 2024.

Budget
Tenders are expected to be within our budget ceiling of £14,000 per annum including VAT for routine cleaning costs.

Tenders are expected to include the following information at a minimum:
• A proposed cleaning schedule, specifying the frequency of each cleaning activity, for example, daily, weeks, monthly, etc.
• An outline of your approach to quality assurance for cleaning services
• A summary of your response to Covid-19, including any changes in the services your provided to your clients.

Contract term
Start: 10 November 2022
End: 3 September 2024 (end of our current office lease)
Extensions: Possible two-year extension, depending on performance and our office lease situation after 3 September 2024.

Submitting a Tender
All tender submissions should be submitted by 12 noon on 8 July 2022 to tenders@legalservicesboard.org.uk

More information

Attachments

About the buyer

Contact name

Tim Borthwick

Address

3rd Floor, The Rookery
2 Dyott Street
LONDON
WC1A 1DE
England

Telephone

020 7271 0055

Email

tenders@legalservicesboard.org.uk