Published date: 5 May 2021

Last edited date: 10 May 2021

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 9 April 2021, 4pm

Contract summary

Industry

  • Telephone network equipment - 32429000

  • Telephone equipment - 32550000

  • Installation of telecommunications equipment - 45314000

    • Repair and maintenance services of line telephony equipment - 50334100

    • Telephone network maintenance services - 50334110

    • Upgrade services of telephone switching equipment - 50334120

    • Repair and maintenance services of telephone switching apparatus - 50334130

    • Repair and maintenance services of telephone sets - 50334140

    • Installation services of radiotelephony apparatus - 51330000

    • Dedicated-business telephone network services - 64214000

    • IP telephone services - 64215000

Location of contract

North East

Value of contract

£300,000

Procurement reference

2021/S000-005323

Published date

5 May 2021

Closing date

9 April 2021

Closing time

4pm

Contract start date

19 July 2021

Contract end date

20 July 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

East Durham College is looking to secure one organisation to provide the installation, maintenance and support service of a telephone system (including call charges) for the period of 5 years with an option to extend for one year.
East Durham College is committed to utilisation of a variety of technology solutions to improve efficiency and minimise costs. The technology deployed must be able to meet the information flow between the organisation and its geographically dispersed operations.
Project Deliverables
A managed VoIP telephony service with an agreed number of handsets
Single provider for all services/equipment
Single monthly bill and relevant monitoring, management and reporting
Migration of service from existing supplier (if required) including the management of any third parties required to deliver the service
Full installation and transitions services
Choice of devices, value for money solutions
Support and maintenance Services
Existing Telephone System Contract
The existing telephone contract is due for renewal We currently have 2 Mitel telephone systems, one located at our main campus in Peterlee that is also used at our secondary Peterlee campus and one at our Houghall Campus in Durham. We have around 420 lines split between 3 campuses. Each site is linked via a leased line which provides voice and data separate to this contract. We also have several satellite sites that are currently not connected in any way to the main campus.
The sites on which the telephone systems are hosted currently have ISDN for outside lines. Each site in turn is linked internally with a leased line one of 100mb capacity and the other of 1gb capacity.
East Durham College requires a modern cloud based telephone system that workers can use both on and off site either by an app on a mobile device or via a software phone.
The college requires 450 handsets with the option of extending to 500 at a later date. We also require a block of 100 additional numbers from commencement of contract. In addition, several satellite sites require handsets/softphones with no more than 30 users. A call package is required for each user also.
Tenderers should be able to provide a dedicated point of contact or account manager who can deal with faults, queries, upgrades, support etc
Those quoting, or their providers, should be prepared to allow an acceptable test period of 2 weeks during which the service will be confirmed satisfactory.
Should the service or coverage fail to be satisfactory East Durham College shall have the right to cease the agreement forthwith at no cost or detriment to the College.
Tenders and all associated documentation must be emailed to joanne.wilson@eastdurham.ac.uk
"Tender for Telephone System" MUST be stated in subject box.

More information

Previous notice about this procurement

Telephone System

  • Opportunity
  • Published 17 March 2021, last edited 25 March 2021

Attachments

Award information

Awarded date

4 May 2021

Contract start date

19 July 2021

Contract end date

20 July 2026

Total value of contract

£99,285

This contract was awarded to 1 supplier.

FOCUS 4 U LTD.

Address

Europa House, Southwick Square,Southwick
BRIGHTON
East Sussex
BN42 4FJ
GB

Reference

Companies House number: 04771242

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Joanne Wilson

Address

Peterlee Campus,Willerby Grove
PETERLEE
SR82RN
England

Telephone

0191 5188238 07764998222

Email

joanne.wilson@eastdurham.ac.uk